Staff Accountant

Key Responsibilities

• Accounts Receivable (AR)
• Manage the full cycle of accounts receivable, including invoicing, payment processing, collections, and account reconciliation.
• Utilize QuickBooks, AIA Billing, and Foundation Software to record transactions, reconcile accounts, and generate financial reports.
• Ensure accuracy and completeness of billing related to construction contracts and projects.
• Collaborate with project managers and customers to resolve billing discrepancies and payment issues efficiently.
• Maintain organized documentation while ensuring compliance with company policies and financial procedures.
• Accounts Payable (AP)
• Process and verify vendor invoices accurately and in a timely manner.
• Create and update Purchase Orders (POs) and Change Orders.
• Enter Bills of Lading (BOLs), order confirmations, and acknowledgments to the correct jobs.
• Prepare payment runs and ensure all payments are processed and recorded properly.
• Reconcile accounts payable transactions and assist with month-end closing activities.
• Manage vendor accounts, resolve discrepancies, and maintain strong vendor relationships.
• Collaborate with project managers and procurement teams to verify billed work and materials.
• Post journal entries and assist with accounting reconciliations and reporting.

Qualifications

• Experience in Accounts Payable, Accounts Receivable, and general accounting.
• Proficiency in QuickBooks, Foundation Software, or similar accounting platforms.
• Experience working in construction, contracting, manufacturing, or a related industry preferred.
• Strong understanding of accounting principles and financial processes.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong communication and problem-solving skills when interacting with vendors, customers, and internal teams.
• Ability to work independently while also collaborating effectively with others.

What We Offer

• Competitive pay based on experience
• Opportunity for career growth
• Supportive and team-oriented work environment
• Stable full-time position with a growing company