Staff Accountant

Staff Accountant Job Description The Staff Accountant supports the company’s operations through general ledger analysis, account reconciliations, cash management, customer billing and collections, job-cost accounting, and compliance-related activities. This position is responsible for maintaining accurate financial and project accounting records, researching discrepancies, and completing assigned responsibilities within established deadlines. The Staff Accountant works closely with the Controller, CFO, project teams, and other departments to support timely financial reporting, effective internal controls, and continuous improvement of accounting processes. Duties And Responsibilities General Ledger and Month-End Close Analyze general ledger activity to verify transactions are recorded in the appropriate accounts and investigate or correct identified discrepanciesPrepare daily bank-related journal entriesPrepare monthly bank and credit card reconciliations, investigate reconciling items, and ensure outstanding items are resolved promptlyPrepare assigned balance-sheet account reconciliations as part of the monthly close process Cash Management & Banking Upload positive-pay files to the company’s banking platforms and investigate exceptionsMonitor daily bank activity and investigate unusual, unidentified, or returned transactionsInitiate approved bank transfers and maintain supporting documentationMonitor outstanding checks, stale-date checks, and returned payments, and coordinate resolutionAssist with updating actual activity in the 13-week cash-flow forecast Accounts Receivable & Collections Prepare customer invoices for fixed-fee and time-and-material projects in accordance with contract terms, approved billing schedules, and required supporting documentationCompile and submit required billing support, including lien waivers, certified payroll reports, and other customer-required documentationAssist with collection efforts by contacting customers regarding outstanding invoices and documenting collection activityResearch and help resolve billing discrepancies, short payments, disputed invoices, and unapplied cash Compliance, Filings & Prequalifications Prepare supporting schedules, reconciliations, and documentation for quarterly and annual payroll tax filingsPrepare and maintain contractor and customer prequalification applicationsTrack prequalifications, certifications, licenses, and registration requirements and coordinate timely renewalsCoordinate with internal departments to obtain information required for filings, applications, and renewals Job Cost Accounting Enter approved job cost budgets into the accounting system using the appropriate jobs and cost codesEnter approved change orders and related job cost budget revisionsAssist with researching job cost discrepancies and reconciling job cost detail to the general ledger Financial Analysis & Special Projects Assist the controller and CFO with ad hoc financial analysis, accounting projects, process improvements, and other special projects as needed Requirements Self-motivated with the ability to work independently and take ownership of assigned responsibilitiesHighly organized with ability to multi-task and meet critical deadlinesSound Judgment and critical thinking skillsDetail oriented with strong analytical skillsProficient in Microsoft Office – specifically Excel and WordHigh energy, positive dispositionProfessional demeanor with strong people skills and ability to work well with all levels of peopleAble to work in a fast-paced environmentStrong written and oral communication skills Physical Requirements Ability to perform prolonged periods of work at a computerMust be able to walk construction sites that may have uneven or rough terrainAbility to communicate and exchange accurate information with employees, customers, and other stakeholdersMust be able to see details of objects that are less than, or more than a few feet away Education and Experience Bachelor’s degree in Accounting preferredConstruction industry experience preferredMinimum 3 years accounting experienceExtensive knowledge of Generally Accepted Accounting PrinciplesProficient in accounting software- Foundation preferred Compensation And Benefits Competitive salaryFull health, dental, and vision401kGroup life insuranceEmployee Assistance Program (EAP)Paid vacation and sick time