Staff Accountant

About the role

Innovative Systems/FinScan® is a global leader in high-tech data management, anti-money laundering (AML) compliance, and payment screening solutions. They are seeking a Staff Accountant with a strong background in accounting, finance, or a related field.

Responsibilities

• Process vendor invoices accurately and timely in accordance with Company policies and approval requirements.
• Verify invoice coding, supporting documentation, and authorization levels.
• Prepare and process payment runs, wire transfers, ACH transactions, and other approved disbursements.
• Maintain vendor records and assist with vendor onboarding documentation.
• Respond to vendor inquiries and resolve payment discrepancies.
• Reconcile vendor statements and investigate outstanding items.
• Prepare annual Form 1099’s and related compliance requirements.
• Generate and distribute customer invoices accurately and timely.
• Apply customer payments and maintain accurate customer account balances.
• Monitor accounts receivable aging and follow up on past-due accounts.
• Respond to customer billing inquiries and resolve discrepancies.
• Absorb collections activities while maintaining positive customer relationships.
• Support credit and account setup processes as directed.
• Prepare account reconciliations and investigate variances.
• Assist with month-end and year-end close activities.
• Maintain accurate accounting records and supporting documentation.
• Ensure compliance with GAAP, Company accounting policies, procedures, and internal controls.
• Assist with audit requests and documentation gathering.
• Support special projects and process improvement initiatives.
• Perform other accounting and administrative duties as assigned.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 0–2 years of accounting, bookkeeping, accounts payable, accounts receivable, or related financial experience.
• Strong attention to detail and commitment to accuracy.
• Professional, team-oriented mentality.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality of financial, business, and personal information.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with ERP, accounting, or financial systems is nice to have.

About Our Workplace and Schedule

Work location: Our Pittsburgh, Pennsylvania World Headquarters office.
Environment: Some in-office time required especially during training.
Tech-driven: Daily use of computer systems and financial software.
Crunch time support: Extra hours are sometimes needed during month-end, quarter-end, year-end, audit, or other critical business periods.

Why You’ll Love Working Here

• Innovative is consistently voted a Top Workplace!
• We are thought and motion – listening to the ideas of our teams and our customers and acting to continually evolve our culture and our solutions.
• We provide excellent benefits in support of your health, career, and financial well-being including generous time-off, tuition reimbursement, volunteer service time-off, charitable gift-matching, profit-sharing, a 401K match, and more.
• Our teams are diverse, multi-cultural, and welcoming!
• We help keep the world safer! Our product offerings identify potential money laundering (AML) and terrorist financing threats.

Workplace Information

Innovative’s world headquarters is in Pittsburgh, Pennsylvania. Our regional offices are in London, UK; Mexico City, Mexico; Dubai, UAE and São Paulo, Brazil.

Equal Opportunity Employer

Innovative Systems/FinScan® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics.

Application Information

Work visa sponsorship is not available for this position. Innovative does not accept unsolicited resumes.