Staff Accountant

Key Responsibilities

• Invoice Processing
• Enter all Invoices into Paperless and Route them to the appropriate Team for Coding.
• Export from paperless all approved invoices to the accounting system.
• MATCH invoices to purchase orders, subcontracts, and delivery receipts (2-way/3-way match).
• Verify invoice accuracy (pricing, quantities, math, job cost codes).
• Subcontractor Compliance
• Collaborate with Project Team to ensure all lien waivers have been collected, tracked and reconciled before releasing payment.
• Maintain current subcontractor documentation (W-9s, insurance certificates, licenses, bonds).
• FLAG expired or missing compliance documents and follow up to obtain them.
• TRACK retainage withheld on subcontractor invoices.
• Payments
• Prepare check runs, ACH batches, and joint checks for approval.
• Ensure payments align with approved pay applications and contract terms.
• Apply appropriate discounts and monitor payment due dates.
• Print, distribute, and file checks; obtain required signatures.
• Vendor Management
• Set up and maintain vendor master files.
• RECONCILE vendor statements and research discrepancies.
• RESPOND to vendor inquiries regarding payment status.
• RESOLVE invoice disputes and short-pays with vendors and PMs.
• RECORDKEEPING & SUPPORT
• Record and organize AP documentation (invoices, waivers, backup).
• Maintain accurate, audit-ready AP records.
• AID in 1099 data collection and year-end processing.
• HELP reconcile the AP aging and sub-ledger to the general ledger.
• SUPPORT the Staff Accountant II and CFO with month-end AP close and ad hoc requests.

Qualifications

• 3+ years of accounting or financial operations experience.
• Strong knowledge of general accounting principles and financial record keeping.
• Experience with AR, AP, reconciliations, and general ledger processes.
• Strong organizational skills and ability to manage multiple priorities.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Excel and accounting software.

Preferred

• Degree in Accounting, Finance, or related field.
• Experience in construction or project-based accounting environments.
• Experience supporting payroll processes or commission reporting.
• Experience working with ERP or construction management software.