Staff Accountant

About the role

The Staff Accountant handles all aspects of the accounting needs for the organization.

Responsibilities

• Maintain the general ledger in accordance with General Accepted Accounting Principles.
• Create and enter journal entries in the Abila accounting software.
• Aid the Fiscal Director in the month-end close.
• Aid the Fiscal Director in year-end activities: the close; the audit; preparation and review of draft financials, UFR, and tax return documents; and the Federal NAPIS reporting, etc.
• Prepare financial statements and perform various analytics as assigned.
• Reconcile all balance sheet activity including bank statements, credit card statements, investment accounts, etc.
• Maintain and reconcile the fixed asset and prepaid expenses subsidiary ledgers and all other subsidiary ledgers as assigned.
• Reconcile AGE billing activity to actual payments received and resolve any discrepancies.
• Aid the Fiscal Director in the following activities: preparation and analytics of monthly financial reports presented to the Directors and the Board; budgeting for State and Federal contracts; preparation of the yearly Agency budget; budget to actual analytics; 4-year area plan; and management of Federal Title 3 Programs.
• Aid in processing the bi-weekly payroll and make all required journal entries and reconciliations.
• Deposit checks through remote deposit and prepare cash deposits, including updating AR subsidiary ledger and donations database.
• Provide assistance and backup for the following activities:
• Accounts Payables: process payables by ensuring that all required backup is obtained. These may include invoices, purchase orders, packing lists, bills of lading, receiving documents, signature authorizations, etc. Manage the accounts payable aging report and the timely processing of payments.
• Accounts Receivables: prepare, submit, and enter various AR invoicing activity. Manage the Aging Report and perform timely collections activity as needed.

Requirements

• Bachelor's Degree with an Accounting Concentration
• Minimum 3 years of relevant work experience, including payroll processing. Nonprofit experience a plus
• Ability to multi-task, prioritize and manage time effectively
• Highly organized and attention-to-detail focused
• Excellent communication skills
• A strong comfort level with computers and related hardware
• A high degree of proficiency with software including Excel, Word, and Outlook. MIP Accounting Software experience a definite plus
• A "work-as-a-team mentality" is a must