Staff Accountant

Position Summary

The Staff Accountant plays a vital role within the Finance Department, responsible for supporting the organization's fiscal health through accurate transaction processing, account reconciliations, and financial reporting. The primary function of this role is accounts payable, serving as the operational anchor for vendor relations, disbursement cycles, and state contract expense matching. It works closely with program managers and relies on the Part-Time Senior Staff Accountant as a technical escalation point to bridge daily operations with the Controller’s final financial statements.

Key Responsibilities

• Accounts Payable Oversight: Lead the end-to-end accounts payable cycle; review, code, and process vendor invoices; manage internal reimbursement workflows and ensure accurate general ledger expense distribution.
• Vendor & Cash Management: Maintain professional communication with vendors; research and resolve payment discrepancies; process internal check disbursements and apply payments accurately within the financial system.
• Revenue Cycle & State Billing: Prepare and submit monthly contract billing in compliance with state agency requirements; utilize the Massachusetts Management Accounting and Reporting System (MMARS) to reconcile received vendor payments.
• Account Reconciliation: Perform monthly reconciliations for vendor payments, credit card statements, organizational loans, and baseline balance sheet accounts.
• Fixed Assets: Maintain the agency Fixed Asset schedule and prepare and post monthly depreciation expenses.
• Data Integration: Import and reconcile external financial data from Excel spreadsheets, including online transactions, accounts payable sub-ledgers, and donation activity.
• Budget & Program Support: Collaborate with program managers to track contract milestones, vendor spending thresholds, and accounts payable approvals.
• Audit & Team Collaboration: Support the Finance team during annual audit activities by pulling transactional vouchers and invoice data; provide cross-functional support to the Business Office and Payroll teams as needed.

Qualifications

• Education: Bachelor’s Degree in Accounting or Finance preferred.
• Experience: 3+ years of general accounting experience, with a heavy emphasis on core accounts payable processing, preferably within a non-profit or human services environment.
• Skills: Proficiency in Microsoft Excel (data imports, formulas) and Word; hands-on experience with at least one mid-market accounting software platform.

Soft Skills

• Strong attention to detail, organizational skills, and analytical capabilities to manage high-volume transactional data in a dynamic environment.
• Excellent verbal and written communication skills to maintain professional relationships with internal program staff and external funding vendors.
• Demonstrated commitment to accuracy, data integrity, and collaborative teamwork in a mission-driven setting.

Salary And Benefits

Salary: $60,000 to $64,000 annually
Health, dental, and vision insurance
Paid time off and optional 401(k) plan
Employee discounts and access to CEU/professional development opportunities
Supportive, mission-driven team environment