Staff Accountant

About the Role

The Staff Accountant is a core member of Calibrant's accounting team, responsible for the accurate and timely execution of day-to-day accounting operations, including journal entries, balance sheet and bank reconciliations, accounts payable, and customer invoicing support. This role is central to delivering a clean, on-time monthly close and works directly with external auditors on schedules and workpapers. You will work in a multi-entity NetSuite OneWorld environment with an automated AP workflow, on a team actively modernizing how the function operates.

Responsibilities

• Month-End Close & Reconciliations:
  • Prepare assigned journal entries for the monthly close, ensuring correct account, subsidiary, and period coding.
  • Prepare balance sheet reconciliations with clear documentation of reconciling items and a plan to clear them.
  • Perform bank reconciliations across multiple operating, project, and restricted-cash accounts.
  • Prepare recurring accruals, prepaid amortization, and fixed asset and depreciation schedules.
  • Research and clear close exceptions before the deadline, escalating unresolved issues.
  • Prepare intercompany entries and support intercompany balance reconciliations.
• Accounts Payable & Vendor Management:
  • Process vendor invoices through the automated AP workflow, ensuring accurate coding and approval routing.
  • Review invoices for accuracy, contract/PO agreement, and receipt of goods/services.
  • Set up and maintain vendor master records, including W-9 and banking documentation.
  • Reconcile vendor statements and resolve discrepancies, short-pays, and aged items.
  • Prepare accounts payable aging reports and recommend payment runs.
  • Serve as the first point of contact for vendor inquiries, maintaining strong relationships.
  • Process and audit employee expense reports for compliance and correct coding.
• Customer Invoicing & Collections Support:
  • Coordinate with the Asset Management team to produce accurate and timely customer invoices.
  • Verify invoice documentation against contract terms and reconcile billed amounts to the general ledger.
  • Maintain accounts receivable aging, apply cash receipts, and support collections follow-up.
• Audit, Compliance & Reporting Support:
  • Prepare schedules and documentation for external and internal auditors.
  • Compile data extracts and account-level schedules for management and lender reporting.
  • Support sales, use, and indirect tax filings and other compliance deliverables.
  • Maintain organized and reviewable documentation for all entries and reconciliations.
• Systems & Process Improvement:
  • Work in NetSuite and the AP automation platform, flagging data or workflow issues.
  • Partner with the VP of Accounting to document and improve processes and reduce manual effort.
  • Contribute to reconciliation and close-automation initiatives.

Qualifications

• Required:
  • Bachelor's degree in Accounting, Finance, or related field.
  • 1-3 years of accounting experience in public accounting or industry.
  • Solid working knowledge of US GAAP and standard accounting practices.
  • Hands-on experience with accounting systems (NetSuite, SAP, Oracle, QuickBooks, or comparable) and strong Excel skills.
  • Demonstrable attention to detail.
  • Strong organizational and time-management skills.
  • Clear, professional communication skills.
  • Comfort in a fast-paced, evolving environment.
  • Authorized to work in the United States on a permanent basis.
• Preferred:
  • CPA licensed or actively sitting for the exam.
  • Experience in energy, renewables, infrastructure, construction, or growth-stage/project-based businesses.
  • Multi-entity or multi-currency experience, including intercompany transactions.
  • Exposure to AP automation platforms (Medius, Coupa, Bill.com) or reconciliation tools (BlackLine).
  • NetSuite OneWorld experience.

Benefits

We offer benefits that cover you and your family, including medical, dental, vision insurances, paid time off, paid personal time, paid holidays, paid birthday, paid sick time, company-paid short-term and long-term disability, company-paid life insurance, 401k with a company match, and more.