Staff Accountant

Brooklyn Waldorf School seeks a detail-oriented and experienced Staff Accountant to support the School's daily accounting operations, financial reporting, reconciliations, and audit preparation. Reporting directly to the Head of Finance & Operations, the Staff Accountant will be responsible for maintaining accurate financial records, preparing monthly accounting reconciliations, and supporting the preparation of financial statements and budget reports. The Staff Accountant will work closely with the Accounts Payable/HR Coordinator to ensure accounting transactions are accurately recorded, properly supported, and reconciled. The ideal candidate is a hands-on accounting professional with strong technical skills, excellent attention to detail, and the ability to work independently while collaborating with the Finance & Operations team. Key Responsibilities2. Accounts Payable Collaboration General Accounting & Financial ReportingMaintain accurate general ledger records in QuickBooks Online in accordance with Generally Accepted Accounting Principles (GAAP)Prepare monthly journal entries, accruals, prepaid expenses, and other accounting adjustmentsPerform monthly bank, credit card, investment, and balance sheet reconciliations in partnership with the Accounts Payable CoordinatorSupport monthly and annual closing processes, ensuring accurate and timely financial reportingPrepare monthly financial statements and supporting schedules for review by the Head of Finance & OperationsInvestigate accounting discrepancies, recommend corrections, and maintain appropriate supporting documentationPartner with the Accounts Payable Coordinator to ensure accurate recording and classification of expenses and vendor transactionsReconcile accounts payable balances to the general ledger and review AP aging reportsAssist in resolving vendor discrepancies, duplicate payments, and accounting issuesCoordinate with the AP/HR Coordinator to ensure timely completion of month-end accounting requirements This position does not have supervisory responsibilities or authority to approve vendor payments.4. Payroll Accounting5. Audit & Compliance Support6. Budget Support & Accounting Process Improvements Tuition Revenue & Accounts ReceivableReconcile tuition billing, payments, financial aid adjustments, and credits between FACTS and QuickBooks OnlinePrepare monthly accounts receivable aging reports and reconcile outstanding balancesReview tuition revenue recognition, deferred revenue, and payment plan activity for accuracyCollaborate with the Registrar, Enrollment team, and Head of Finance & Operations to resolve billing discrepanciesReconcile revenue from after-school programs, facility rentals, donations, grants, and other School activitiesReconcile ADP payroll records with QuickBooks Online, including payroll expenses, liabilities, benefits, retirement contributions, and employee deductionsPrepare payroll-related journal entries and investigate discrepanciesCoordinate with the AP/HR Coordinator and external HR/payroll provider to ensure accurate payroll accountingPrepare financial schedules, reconciliations, and supporting documentation for the annual auditAssist with external auditor requests in coordination with the Head of Finance & OperationsSupport preparation of annual Forms 1099, Form 990 schedules, and insurance audit documentationMaintain accurate records of restricted and unrestricted contributions and related financial activityPrepare monthly budget-to-actual and departmental expense reports, highlighting significant variancesAssist the Head of Finance & Operations with annual budget preparation, cash flow forecasting, and financial analysisMaintain accurate accounting records across QuickBooks Online, FACTS, ADP, Stripe, and other financial systemsIdentify opportunities to strengthen accounting controls, streamline reconciliations, and improve reporting accuracyDocument accounting procedures and maintain organized financial records in School-controlled systems Requirements Bachelor's degree in Accounting, Finance, or a related field, or equivalent relevant experienceMinimum of 3-5 years of accounting experienceStrong knowledge of general ledger accounting, journal entries, reconciliations, and accrual accountingExperience preparing monthly financial statements and supporting schedulesProficiency in QuickBooks Online and Microsoft Excel or Google SheetsStrong analytical, organizational, and problem-solving skillsAbility to independently identify and resolve accounting discrepanciesExcellent attention to detail and commitment to accuracyStrong interpersonal skills and ability to work collaboratively with colleagues Preferred Experience in nonprofit accounting or independent school financeKnowledge of tuition billing systems such as FACTSExperience with financial audits and preparation of audit schedulesFamiliarity with ADP payroll accountingUnderstanding of restricted contributions and nonprofit financial reporting