Staff Accountant

Position: Staff Accountant Supervisor: Chief Financial & Operations Officer Position Summary The Staff Accountant reconciles daily revenue, expenses, and other financial transactions for The Chestnut Hill School. Reporting to the Chief Financial & Operations Officer, the Staff Accountant supports the Business Office in maintaining sound financial practices and reliable reporting across the school. The ideal candidate is an organized, detail-oriented professional who learns new systems and software quickly, adapts readily to change, and looks for ways to make Business Office processes more efficient. The Staff Accountant serves as a trusted steward of sensitive information and maintains strict confidentiality regarding all private data, including but not limited to student, family, employee, and trustee information. IMPORTANT NOTE: Parking is not available on-site; however, the school is located close to the Green Line “D” Branch stop, and the school will provide an MBTA pass. The Staff Accountant Will Accounts Payable & Daily Accounting Oversee daily accounting functions, ensuring cash receipts, invoice entry, and other financial transactions are recorded accurately.Interface with the Business Office Associate to oversee weekly vendor payments by ACH and checkCoordinate with the Human Resources Manager and create journal entries for payroll, benefits, disability, workers’ comp, and unemployment.Reconcile spending on school credit cardsManage vendor records, including W-9 collection and annual 1099 preparation and filingEnsure all vendor inquiries are handled promptly and professionally Tuition Billing & Family Accounts Oversee FACTS tuition billing and statement generation, and follow up on past-due balancesRespond to family billing questions with accuracy, discretion, and careCoordinate records with the Enrollment Management office for enrollment and financial aid.Complete monthly A/R analysis Reconciliation, Reporting & Compliance Reconcile general ledger accounts monthly to ensure accurate financial reportingTrack restricted gifts and endowment funds in accordance with nonprofit accounting standards, and work with the Advancement Office on monthly and quarterly reconciliationsEnsure all transactions comply with the school’s internal controls and with GAAPAssist with month-end and year-end closing, including preparation of journal entries and account analysesPrepare financial statements, documentation, and schedules to support the annual audit and regulatory filings Business Office Operations & Community Serve as a primary resource for faculty and staff on the school’s financial policies, including expense reimbursement and procurement proceduresWork with the Business Office team to improve financial workflows and maintain organized, accurate recordsHandle confidential financial information with discretion and professionalismEngage with the CHS community as an active, collaborative colleagueAdditional duties as assigned by the Chief Financial & Operations Officer. Requirements Bachelor’s degree in accounting or finance required2-5 years of similar professional accounting experience, preferably in an independent or non-profit setting.High level of organization with proven ability to manage and prioritize tasks & projectsDemonstrated ability to leverage technology and create efficiencies and process improvements.Proficiency in advanced Excel functions, Microsoft Office, and Google Workspace. Familiarity with QuickBooks Online, Ramp, FACTS, or similar systems.High energy, independence, integrity, honesty, sense of humor, and strong work ethic.Excellent communication and strong interpersonal skills to build relationships with families, vendors, and faculty. The Chestnut Hill School Offers Eligibility for health, dental, and vision care benefits.Professional development opportunities and training.Easy access to public transportation (Chestnut Hill D Line stop) with paid MBTA passes.A collaborative team approach and supportive work environment.