Staff Accountant

About the role

This position reports to the Accounting Operations Manager and is responsible for billing and invoicing, accounts receivable, accounts payable, revenue reconciliation, and month-end close support. While this role sits within the Finance team, its impact extends across the business.

Responsibilities

• Apply cash receipts daily and maintain accurate supporting documentation; proactively follow up on outstanding remittances to ensure timely cash application.
• Code all incoming invoices accurately and promptly, routing for internal approval as required. Maintain strong attention to detail while reviewing invoices and supporting appropriate financial controls.
• Apply appropriate use of prepaid accounts, collect W-9s from new vendors, and manage vendor setup in QuickBooks.
• Respond to customer inquiries in a timely and professional manner, including questions related to invoices, billing adjustments, and statements of account.
• Review employee travel and expense reimbursement submissions for accuracy, appropriate GL coding, and compliance with company policy.
• Absorb the end-to-end billing process, including generating invoices, sending invoice communications, submitting invoices through client portals, and tracking successful delivery to ensure no invoices fall through the cracks.

Requirements

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred
• 4-5 years of experience in bookkeeping, accounting operations, accounts receivable, accounts payable, or related finance functions
• Strong QuickBooks experience
• Advanced Excel / Google Sheets proficiency
• Strong attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Experience working with CRM and business systems to support billing and customer account management

Qualifications

• Experience supporting recurring billing and invoicing processes
• Ability to work in a fast-paced environment
• Comfortable working remotely

Skills

• Financial analysis
• Accounting software proficiency (QuickBooks)
• Customer service
• Time management

Benefits

• Health & Wellness: Medical, dental, and vision insurance
• Paid time off
• Parental leave
• Employee development & wellness stipend
• Holiday break
• Volunteer time off
• Financial & Compensation: Competitive salary, performance-based quarterly bonus, stock options, 401(k) retirement plan

Pay

The Pay Range For This Role Is 65,000 - 75,000 USD per year(Remote)

Schedule

Remote-first environment