Staff Accountant | AIA Billing Specialist

A bit about us:

We are a well-established and growing industry leader serving the residential construction, remodeling, and design industries throughout the Mid-Atlantic region. Known for our commitment to quality, customer service, and strong team culture, we have built a reputation as a trusted partner to builders, contractors, designers, and homeowners alike.

Why join us?

• Competitive salary up to $65,000
• Comprehensive medical, dental, and vision benefits
• 401(k) with company match
• Paid vacation, holidays, and sick time
• Short-term and long-term disability coverage
• A stable, growing organization with a strong reputation
• A collaborative and supportive leadership team
• Exposure to multiple areas of accounting and finance
• Opportunities for professional development and career advancement
• An employee-focused culture where your contributions are recognized

Job Details

Staff Accountant

Compensation: $60,000 - $65,000 + Comprehensive Benefits Package

Position Overview:

We are seeking a detail-oriented Staff Accountant to join our growing accounting team. This position offers hands-on exposure to multiple areas of accounting, including accounts receivable, accounts payable, collections, account reconciliations, invoicing, vendor management, and AIA billing.

The ideal candidate is a self-starter with strong organizational skills, excellent attention to detail, and experience supporting day-to-day accounting operations in a fast-paced environment.

Key Responsibilities

• Manage accounts receivable functions including posting payments, monitoring aging reports, and following up on outstanding balances.
• Process accounts payable transactions, including invoice review, coding, and payment processing.
• Prepare and submit AIA billing and construction-related billing documents.
• Support invoicing activities, credits, order corrections, and customer account maintenance.
• Perform collections activities and maintain documentation of customer communications.
• Complete account reconciliations and investigate discrepancies.
• Maintain vendor records and assist with vendor database management.
• Apply service and sales payments accurately and timely.
• Assist with month-end accounting activities and special projects.
• Identify process improvement opportunities and recommend efficiencies.

Qualifications

• Required:
• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• Associate degree plus relevant accounting experience considered
• Experience with:
• Accounts Receivable
• Accounts Payable
• Collections
• Account Reconciliations
• Invoicing & Billing
• ERP/Accounting Systems
• Strong Microsoft Office skills, particularly Excel
• Excellent communication and organizational skills
• Ability to prioritize multiple tasks and meet deadlines
• Preferred:
• AIA Billing experience
• Construction, contracting, homebuilding, distribution, or building materials industry experience
• Experience with ERP systems such as HomeSource, Sage, NetSuite, Dynamics, Acumatica, or similar platforms

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state, or local laws respecting consideration of unemployment status in making hiring decisions.

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