Staff Accountant – Accounts Receivable and Billing

The position of Staff Accountant - Accounts Receivable and Billing is available in a fully remote setting within the United States.

About the role

This role involves preparing and processing customer invoices, submitting invoices and supporting documentation, applying payments, reconciling accounts, responding to billing inquiries, and assisting with month-end close activities. The ideal candidate will have experience in billing, accounts receivable, or a related accounting function, along with strong numerical aptitude, attention to detail, and organizational skills.

Responsibilities

• Prepare and process customer invoices in accordance with contract requirements and internal billing procedures.
• Submit invoices and supporting documentation through customer-specific billing portals while ensuring accuracy and timely delivery.
• Apply incoming customer payments, reconcile accounts, and investigate or resolve payment discrepancies.
• Maintain accurate financial records and documentation while ensuring compliance with established accounting procedures.
• Monitor outstanding receivables and support collection activities to maintain healthy account balances.
• Respond to internal and external billing inquiries, resolving invoice-related issues promptly and professionally.
• Partner with project managers and operational teams to maintain accurate billing information and project financial data.
• Process labor time adjustments to ensure accurate project cost allocation and invoicing.
• Afford assistance with month-end close activities, financial reporting, special projects, and continuous improvements to billing and accounts receivable processes.

Requirements

• Experience in billing, accounts receivable, or a related accounting function.
• Bachelor's degree in Accounting or an equivalent field is preferred.
• Strong proficiency with Microsoft Office applications, particularly Microsoft Excel.
• Experience with Deltek Vantagepoint is preferred.
• Excellent numerical aptitude with the ability to analyze financial information accurately.
• Strong attention to detail, organizational skills, and commitment to maintaining accurate financial records.
• Effective written and verbal communication skills with the ability to collaborate across departments and interact professionally with customers.
• Ability to work independently, prioritize multiple responsibilities, and consistently meet deadlines in a remote work environment.
• Continuous improvement mindset with the ability to identify opportunities to enhance accounting and billing processes.

Benefits

• Annual salary ranging from $50,000 to $60,000, based on experience, qualifications, and location.
• Fully remote work opportunity within the United States.
• Comprehensive medical, dental, vision, and prescription drug coverage.
• 401(k) retirement savings plan.
• Supplemental insurance options.
• Company-paid life and AD&D insurance.
• Company-paid short-term disability coverage.
• Generous paid time off program supporting work-life balance.
• Opportunities for career advancement, professional development, and long-term growth.