Sr. Workplace Finance & Project Coordinator

What You’ll Be Doing

• Support the annual budget and forecasting process for Workplace operating and capital expenditures.
• Maintain budget tracking tools and ensure accurate monitoring of actual versus forecasted spend.
• Partner with Finance, Procurement, and Workplace leaders to support financial reviews and reporting cycles.
• Aid in project budget tracking and variance reporting, escalating concerns to project and finance leads as needed.
• Prepare financial dashboards, presentations, and executive reporting materials.
• Provide project coordination support for workplace, real estate, and office transformation projects.
• Update and maintain project tracking tools, timelines, action logs, and project documentation based on direction from project leads.
• Afford assistance with scheduling project meetings, capturing meeting notes, tracking action items, and supporting follow-up activities with stakeholders.
• Organize and maintain project documentation, governance materials, decision logs, and reporting repositories.
• Compile project status information and prepare reporting materials for review by project managers and leadership.
• Communicate, present, summarize, and report to a variety of stakeholder groups.
• Track action items and deliverables and provide reminders to responsible owners and leads to support project progress.
• Support change management and communications associated with workplace initiatives and office moves.
• Build influential working relationships across Workplace, Finance, Procurement, HR, IT, and business teams.
• Analyze and organize workplace, financial, and project data to support decision-making.
• Identify opportunities to improve reporting, tracking, governance, and operational processes.
• Support the development of standardized tools, templates, and documentation across the Workplace team.
• Ensure accuracy and consistency of project and financial records.
• Provide light operational support for the Morristown office as needed.
• Afford assistance with local vendor coordination, workplace initiatives, office communications, and employee experience activities.
• Support planning and execution activities associated with the future New Jersey Morristown office relocation and workplace transformation project.
• Partner with Workplace Operations colleagues to ensure continuity of local workplace services.

What You’ll Bring

• Bachelor's degree in Business, Finance, Project Management, Operations, Real Estate, Facilities Management, or a related field preferred; equivalent experience will also be considered.
• Moderate professional experience in finance coordination, project coordination, business operations, workplace services, or a related discipline.
• Experience supporting budgets, financial tracking, reporting, or forecasting activities.
• Experience maintaining project schedules, documentation, and reporting.
• Effective organizational skills with exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Proficiency with Microsoft 365 applications, including Excel, PowerPoint, Teams, and SharePoint.
• Robust analytical and problem-solving skills.
• Communicates clearly and professionally with all levels of the organization.
• Proactive, collaborative, and comfortable working in a fast-paced environment.
• Has a customer-focused mindset and enjoys supporting both strategic initiatives and day-to-day operations.