Sr. Residency / Fellowship Admin

Responsibilities

• Operational management of Fellowship program(s) in the Department of Medicine, including accreditation, compliance, recruitment, evaluation, and education activities.
• Independently execute institutional and/or program activities such as educational events, trainings, recruitment, orientation, graduation, site visits, etc.
• Provide consultation on training and (sub)specialty board certification to program leadership to enhance training programs.
• Act as liaison between trainees, faculty, administration, Office of Graduate Medical Education (GME), external agencies, and other institutions.
• Maintain discretion and confidentiality regarding program issues.
• Ensure compliance with regulatory agencies and maintain thorough documentation of individual trainee and program files.
• Develop and facilitate marketing and recruitment initiatives.
• Execute process improvements for own areas of responsibility and participate in ongoing process improvement projects.
• Provide guidance and training to other staff.
• May oversee the work of up to two lower-level staff.

Requirements

• Develops, coordinates, and maintains educational curricula, including rotation goals and objectives, evaluations, and scheduling with a high degree of independence.
• Routinely reviews educational activities/rotations to ensure they meet program goals/objectives and ACGME/Board requirements.
• Develops, manages, delivers, and monitors an evaluation process for Fellowship Program(s).
• Performs data analysis and generates summary reports that depict the strengths and opportunities for improvement for trainee and program growth.
• Develops and maintains written policies, procedures, goals, and objectives for program(s).
• Schedules and publicizes all clinical and didactic conferences for program(s), utilizing appropriate systems for a comprehensive conference schedule.
• Ensures compliance with regulatory agencies and maintains thorough documentation of individual trainee and program files.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.
• Attends non-clinical program meetings for education, curricular review, administrative work, and others.
• Develops, manages, and delivers alumni surveys annually for Program quality improvement.
• Researches best practices and creates outcome assessment tools to measure the quality of the program(s).
• Identifies trends and implements regular program improvement.
• Manages all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contracts, visas, and health compliance.
• Manages and monitors required forms and documentation for the trainee program.
• Facilitates program-level trainee orientation activities and monitors trainee progress with GME onboarding requirements.
• Manages trainee assignments of space and supplies, facilitates repairs and necessary supplies as needed.
• Acts as the key contact person for the program(s) and maintains contact with trainees.