Sr. Administrative Partner

About the role

The Sr. Administrative Partner will provide administrative and project-specific support for Koch Fertilizer (KF), involving extensive contact with various levels of internal personnel as well as external customers and service delivery providers. The ideal candidate must be detail-oriented, collaborative, and a continuous learner who can adapt to a fast-paced environment.

Responsibilities

• Calendar, meeting, event, and catering coordination
• Expense reports preparation and reconciliation
• Travel booking and management
• Planning and executing large team meetings and customer events
• Supporting onboarding activities for new hires
• Systems administration for internal team enablement tools
• Strategizing and executing processes for team-wide support services
• Collaboration with office support capabilities such as IT, AV, Facilities
• Providing backup support to additional Administrative Partners

Requirements

• Experience coordinating calendars, prioritizing meetings, and resolving conflicts for multiple leaders
• Experience planning and executing events and managing small projects
• Experience using Teams, Outlook, Excel, PowerPoint, and SharePoint to coordinate work and communication

Qualifications

• Experience coordinating domestic and international executive travel, including managing passport renewals and applying for work visas
• Experience preparing and reconciling expense reports and managing purchasing documentation
• Administrative experience working with large and remote teams
• Experience in fast-paced environments
• Experience utilizing Artificial Intelligence (AI) to automate and optimize work

Skills

• Natural curiosity and continuous learning mindset
• Proactive approach to problem-solving
• Organizational prowess and multitasking ability
• Ability to quickly adapt to change
• Enjoyment of learning in a fast-paced environment

Benefits

Our comprehensive benefits package includes medical, dental, vision, flexible spending and health savings accounts, life insurance, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave, and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region.

Pay

Compensation is commensurate with experience and qualifications. For more details, please refer to the Hiring Philosophy section.

Schedule

The position is currently an Onsite role.