Sr. Recruiting Coordinator

Key Responsibilities

• Own the recruiting calendar, scheduling interviews, coordinating interview panels, and keeping all the moving pieces aligned.
• Be the point of contact for candidates throughout the process, keeping them informed and ensuring every touchpoint reflects well on Neptune.
• Manage and maintain our ATS so candidate data is always accurate and actionable.
• Cover interview logistics end-to-end: rooms, technology, interviewers, and everything in between.
• Support offer letters, rejection communications, and job description maintenance.
• Collect and organize new hire paperwork, ensuring everything is complete and accurate prior to handoff.
• Covers candidate interview travel by partnering with a travel agency and serves as the central point of contact for all travel logistics across candidates, the agency, and hiring teams.
• Own a smooth transition to HR Shared Services at the offer stage, serving as the bridge between Talent Acquisition and the HR Shared Services team.
• Pull and share regular recruiting metrics to help the team stay data-informed.
• Partner closely with recruiters and hiring managers to keep the process efficient and candidate-friendly.

Requirements

• Strong organizational skills with the ability to manage multiple priorities without dropping the ball.
• Clear, professional communicator both written and verbal.
• Comfortable working in an ATS and picking up new tools quickly.
• Detail-oriented.
• A team player who's proactive.

Preferred Qualifications

• Prior experience in recruiting, HR, or a coordination-heavy role.
• Familiarity with tools like UKG, LinkedIn Recruiter, or similar platforms.
• Interest in or exposure to AI tools.