Sr. Payroll Manager

About the role

This position is a hybrid work schedule that requires working a minimum of 3 days per week (Tuesday, Wednesday, and Thursday) in the team's Boston (Financial District) office.

Responsibilities

• Manage/process U.S. and International (UK, Australia, Canada, and Brazil) payrolls consisting of 400+ FTEs, ensuring accuracy, timeliness, and compliance with local regulations.
• Partner with international payroll providers to coordinate payroll processing outside of the U.S.
• Prepare, execute, maintain, and update accurate documentation of payroll processes, policies, and procedures.
• Audit employee records and payroll data in Namely.
• Align payroll processes for newly aligned companies and align them with Validity’s corporate standards, including systems integration and onboarding.
• Research and provide guidance on complex payroll and tax issues, ensuring compliance with federal, state, and international regulations.
• Manage external and internal audits related to payroll and time & attendance, ensuring adherence to company and legal standards.
• Reconcile payroll registers to the General Ledger and provide summaries of earnings, taxes, deductions, leave balances, and other payroll-related data to leadership.
• Calculate payroll liabilities, including employee federal and state income taxes, Social Security, employer payroll taxes, unemployment, and workers’ compensation payments.
• Develop ad hoc financial and operational reporting to support decision-making.
• Administer stock option plans including restricted stock units (RSUs).
• Manage the calculation, reporting, and taxation of equity transactions, including grants, exercises, and vesting schedules.
• Ensure compliance with equity compensation regulations, including 409A requirements.
• Partner with HR, Legal, and Finance teams to reconcile stock compensation accounts and maintain accurate records of all equity-related transactions.
• Respond to employee questions regarding stock compensation plans to ensure clear understanding of the benefits as well as tax & payroll implications.
• Identify opportunities to streamline payroll and equity processes, leveraging technology to enhance efficiency.
• Lead the implementation of best practices, policies, and procedures to improve payroll accuracy and reduce the need for adjustments.
• Collaborate with employees and management to address payroll questions and resolve discrepancies.
• Serve as a strategic partner to leadership, providing insights and recommendations on payroll policies and equity compensation strategies.

Requirements

• 7+ years of experience managing domestic and international payrolls, with a strong understanding of multi-country payroll regulations.
• Strong proficiency in MS Office (Excel) & Namely HRIS (or similar payroll systems).
• Proven experience administering stock option plans for a private company, including equity-related tax compliance.
• Experience documenting, implementing, and communicating payroll and equity policies and procedures.
• Experience developing complex reporting and reconciliation tools.
• Certified Payroll Professional (CPP) certification.
• Blue Marble or other global payroll platforms.
• Knowledge of international tax and payroll compliance requirements in countries including the UK, Australia, Canada, and Brazil.
• Experience managing the implementation of HRIS systems.

Qualifications

• BS/BA degree in Accounting, Finance, Business Administration, or a related field.
• CPA certification preferred.

Skills

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with payroll and HRIS systems.
• Understanding of international tax and payroll compliance.

Benefits

• Competitive salary range of $130,000 - $160,000 plus benefits, bonus opportunities and stock options.
• Hybrid work schedule with a minimum of 3 days per week in the Boston office.
• Company-sponsored health insurance, retirement plan, and paid time off.
• Opportunities for professional development and career advancement.

Pay

Final salary may vary depending on skills, location, and/or experience.

Schedule

This role is a hybrid work schedule requiring a minimum of 3 days per week (Tuesday, Wednesday, and Thursday) in the team's Boston (Financial District) office.