Sr. Operations Marketing Coordinator

About the role

As a Senior Operations Marketing Coordinator at SSOE, you will play a critical leadership role in helping our teams win complex projects that shape how people work, live, and build for the future. You will lead high-profile pursuits from strategy through delivery—guiding cross-functional teams, shaping win strategies, and ensuring compelling, client-focused messaging. This role involves close collaboration with project managers, engineers, architects, business development leaders, and senior leadership to align pursuit strategies with client needs and SSOE’s differentiators. The ideal candidate should be graphically inclined to create aesthetically pleasing layouts in line with brand standards while also possessing a strong understanding of marketing concepts, including positioning, target markets, and strategy. This role goes beyond coordination, serving as both a partner and project manager to bring together diverse inputs, drive clarity, and elevate the quality and effectiveness of proposals and presentations across SSOE’s key markets.

At SSOE, we empower our team to work smarter by providing responsible access to industry-leading AI tools, including Large Language Models and vibe-coding platforms. From day one, you’ll receive training and support to leverage AI for enhancing productivity, sparking creativity, and streamlining complex workflows.

Responsibilities

• Lead the development of complex, high-value proposals, presentations, and qualifications (PPQs) from opportunity identification through final submission.
• Facilitate opportunity review and kickoff meetings, defining pursuit strategies, win themes, and differentiators.
• Partner with operations and business development leadership to position SSOE competitively and align messaging with client priorities.
• Drive proposal schedules, assign responsibilities, and ensure accountability across multidisciplinary teams.
• Provide guidance and mentorship to marketing coordinators and support staff as needed.

Project Management & Execution

• Manage multiple concurrent pursuits across regions, ensuring on-time, high-quality deliverables.
• Synthesize complex technical information into clear, compelling, and client-focused content.
• Lead the development of strategic messaging and proposal narratives that differentiate SSOE.
• Oversee the coordination, review, and production of final deliverables to ensure consistency and brand alignment.
• Coach and support presentation teams for client interviews and selection processes.

Collaboration & Content Development

• Interview technical staff and leadership to develop impactful project descriptions and case studies.
• Maintain and enhance resumes and qualifications for technical personnel.
• Collaborate with corporate marketing to ensure alignment with brand standards and messaging.
• Support broader business development and marketing initiatives, including conferences and client engagement efforts.
• Utilize marketing systems and tools (e.g., Deltek) to track opportunities and maintain data accuracy.

Qualifications

• Strong writing, editing, and proofreading skills with the ability to translate complex ideas into compelling content.
• Demonstrated ability to lead pursuit teams and develop strategic messaging and positioning.
• Advanced organizational and project management skills in a fast-paced, deadline-driven environment.
• Ability to work independently while managing multiple priorities and stakeholders.
• Strong interpersonal skills with the ability to collaborate across all levels of the organization, including senior leadership.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign.

Bonus Points if You Have

• 5–10 years of experience in marketing, proposals, or business development—preferably in the AEC industry.
• Bachelor’s degree in Marketing, Communications, Journalism, or a related field.
• Experience leading large, complex pursuits or proposals.
• Familiarity with Deltek Vantagepoint or similar CRM systems.
• Experience mentoring or guiding junior team members.

Benefits

SSOE brings together the opportunities typically found at a large firm with the access, support, and close-knit culture of a smaller one. Our teams work on diverse, high-profile projects for global clients while enjoying a people-first environment that values collaboration, work-life balance, and continuous learning. Our commitment to employees and clients is reflected in our results: 95% of our clients would recommend us to a colleague, and we’ve been certified as a Great Place to Work for 10 consecutive years.

• A collaborative environment where you can lead, influence, and grow.
• Opportunities to work on high-impact, strategic pursuits.
• Ongoing professional development and career advancement.
• Exposure to diverse markets, clients, and geographies.
• Comprehensive compensation and benefits package supporting your well-being and career growth.

Pay

Competitive Salary: $75,000–$85,000/year depending on location, education, and experience.

Benefits

• Health, dental, and vision insurance.
• Life insurance.
• 401K retirement savings plan with company matching.
• Professional development and training.
• Generous PTO and paid holidays.

Schedule

Hybrid work schedule option for this role, providing flexibility to achieve work-life balance while excelling in your career.