Sr. Office Assistant - Chicago (In Office)

About the Role

This in-office position located in Chicago performs a variety of administrative duties under minimal supervision to support the Practice Office. The Sr. Office Assistant maintains positive contact with attorneys, support staff, and clients; manages and coordinates the Conference Center; and observes confidentiality of client and firm matters.

Responsibilities

• Reception
  • Meets and greets clients and visitors, ensuring proper clearance and routing according to firm policies.
  • Receives and records deliveries to the firm or individuals, routing them to the proper recipient.
  • Schedules, sets up, and maintains records for use of the Conference Center.
  • Provides catering services for office meetings and visitors to the Conference Center.
  • Requests files/boxes from off-site storage, closes files, and prepares boxes for return to storage.
• Office Services
  • Manages office supplies, US mail, and FedEx shipments.
  • Copies documents, case files, or other materials as requested.
  • Stocks and orders copy room supplies as needed; maintains accounts.
  • Stocks and orders café supplies; maintains vendor relationships.
  • Coordinates pick-up and delivery of document productions sent to outside vendors.
  • Operates and maintains standard office equipment, including laptops, copiers, and printers.
  • Coordinates equipment repair calls with the IT Department and vendors.
• Other Duties
  • Regular and predictable attendance is an essential function of the job.
  • Assists APCs, paralegals, and attorneys with administrative and client matter tasks and projects as needed.
  • Serves as office liaison with building management regarding local maintenance issues.
  • Assists with collecting, coding, and organizing accounts payable invoices for approval and forwarding to accounting.
  • Coordinates with APCs and the compliance team to generate bar-coded client/matter file folder labels.
  • Other duties may be assigned.

Requirements

• Ability to read and write at a level normally acquired through completion of high school to maintain records and filing systems.
• Minimum one year of on-the-job experience within an office environment to understand office policies and procedures and operate equipment with minimal supervision.
• Ability to sort and organize documents for copy jobs.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Strong knowledge of MS Word, Excel, and Outlook.
• Interpersonal skills necessary to communicate effectively with a diverse group of attorneys and staff, providing information with ordinary courtesy and tact.
• Ability to communicate by email and telephone to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain when performing a volume of clerical tasks and other essential duties.
• Ability to retrieve and distribute files, written documents, or office supplies weighing up to 12 pounds and retrieve/replace objects from shelves up to 8 feet high.
• Work may require irregular hours and occasionally more than 40 hours per week to perform essential duties.
• Must be able to perform duties with minimal supervision.

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single-source solution provider to the global employer community. The firm has been litigating, mediating, and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years. Littler’s commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues, building better solutions for their toughest challenges. With deep experience and resources that are local everywhere, Littler fosters a culture that celebrates original thinking and leverages proprietary technology to deliver groundbreaking innovation.

Pay

The salary range for this position is $30.53 to $34.62 per hour, contingent on relevant experience and education, and includes eligibility for performance-based bonuses.

Benefits

Littler offers a generous benefits package to full-time and part-time employees working at least a 50% schedule, including:

• Comprehensive health, dental, and vision plans for employees, their spouses/domestic partners, and children.
• A superior 401(k) plan.
• Ample time-off programs.
• Mental health programs.
• Family-building and caregiving support.
• Generous paid parental leave.
• Life insurance and disability insurance.
• A wellness program.
• Flexible spending accounts.
• An employee referral bonus program.

For more information about benefits, visit Littler’s benefits page.