Regional Office Assistant - Chicago Region

Job Summary

This position assists the regional administrator position and provides regional administrative support.

Essential Duties

• Provide general office support, including correspondence, filing and mailing.
• Answer phones. Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Send thank-you letters to donors.
• Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.
• Aid in administration process and track donations.
• Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.
• Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.
• Support regional staff, including Human Resources and personnel action requests (PARs).
• Cook up regional fundraising events and other regional events.
• Aid in annual camping administration.
• Aid the regional administrator and regional director with workload.
• Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.
• Provide staff care, including birthdays, monthly reports and assignment care packages.
• Aid in gathering regional statistics electronically via the Growth Planning Software (GPS) system.
• Facilitate paperwork to open and close area ministries across the region.
• Manage and execute area transfers.
• Manage Mission Security application for staff within region.
• Update the MSite.
• Provide administrative support for volunteer-led areas and areas in a staffing transition.
• Aid in additional work from regional staff.
• Plan, coordinate and facilitate regional events including:
  • Regional staff training days
  • Committee chair days
  • Regional meetings
  • Regional camps
  • Leadership weekends

Qualifications

• High school education or equivalent.
• Associate’s degree preferred.
• On-going education encouraged.
• Previous administrative assistant experience preferred.
• Must be able to type 55 to 60 words per minute with few errors.
• Proven data entry skill, which must be accurate and rapid.
• Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)
• Strong organizational skills with attention to detail.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Must be detail-oriented while successfully accomplishing multi-tasks.
• Proven relational skills with both kids and adults.