Office Manager - Chicago (WL)

About the role

As our Office Manager (OM), you'll be a key leader in ensuring smooth, efficient clinic operations while supporting our clients, families, and administrative and clinical team. You'll assist in supporting our clients and staff through:

• Supervising administrative and support staff, delegating daily tasks, and maintaining quality standards
• Managing client intake, provider scheduling, productivity tracking, waitlists, and overall clinic workflow
• Coordinating onboarding processes, maintaining medical records, and overseeing billing and payment procedures
• Monitoring inventory and managing recurring supply orders
• Collaborating with marketing and community partners, utilizing performance dashboards, and supporting outreach and event planning

Requirements

• Healthcare/business management or medical billing experience preferred
• Spanish speaking candidates strongly encouraged to apply
• Advanced Excel proficiency
• Minimum of 3 years of Administrative and/or Office Management experience

Compensation & Benefits

• Competitive Salary: $60,000–$70,000
• Comprehensive Health Coverage (Medical Insurance, Dental Insurance, Vision Insurance) + Life and Disability Insurance
• Flexible Spending Accounts (FSA)
• Competitive Paid Time Off and holiday allowances
• Generous 401k Retirement Plan with employer contributions/matching
• Referral Program

Schedule & Location

• Schedule: Monday–Friday, 7:30 am–4:00 pm
• Location: 1233 W. Adams St., Chicago, IL 60607

Why Join Blue Bird Day?

At Blue Bird Day, you'll join a team that values collaboration, professional growth, and high-quality, evidence-based care. Your leadership will directly support our mission of empowering children with neurodiverse needs to thrive.