Sr. Medical Admin Secretary, Geriatrics, 40 Hours, Days

Major Responsibilities

Performs secretarial and administrative support services for assigned physicians/faculty/medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices.

May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.

Transcribes medical reports for physicians from dictation.

Produces correspondence, reports, memos, etc. from dictation drafts, models, etc.

Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.

May attend meetings in capacity of recording secretary.

Distributes meeting agenda and minutes.

Serves as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.

Composes, or selects standard form letters for physicians’ response to routine inquiries and procedures, such as back-to-work authorizations.

Position Qualifications

• Required: High School diploma.
• Required: 2-3 years of medical secretarial/administrative support experience.
• Preferred: Completion of a medical secretary, medical assistant, or related vocational training program.
• Required: Proficiency in Microsoft Office Suite.
• Required: Strong organizational, communication, and customer service skills.
• Required: Ability to maintain confidentiality of patient and organizational information.
• Required: Demonstrated ability to manage multiple priorities in a fast-paced environment.

Physical Demands and Environmental Conditions

Work is considered sedentary. Position requires work indoors in a normal office environment.