Sr Marketing & Proposal Coordinator

Apex Companies is a consulting and engineering firm focused on projects that shape communities, protect the environment, and create lasting impact. We offer career growth, autonomy, flexibility, and annual bonus opportunities, with a collaborative culture and industry-leading growth.

Responsibilities

• Collaborate with marketers, project managers, support staff, and leadership on positioning, proposals, statements of qualifications, rosters, interviews, and related tasks for infrastructure, environmental, and stormwater projects nationwide.
• Work alongside local marketers in Portland, Oregon, and Vancouver, Washington, focusing on Pacific Northwest projects.
• Retrieve and track requests for proposals/qualifications and lead go/no-go discussions.
• Lead the proposal process for low-, medium-, and high-complexity pursuits, from go/no-go discussions through drafts, reviews, submittal, and interviews, including layout, writing, and coordination.
• Write, catalog, and update project materials such as project descriptions, team resumes, and client references.
• Produce proposals in person from the Portland, Oregon, or Vancouver, Washington office as needed.
• Coordinate shipping and travel for proposal delivery to client locations.
• Support special events and tradeshows occasionally.
• Ensure the quality of marketing materials through proofreading, aesthetics, and compliance reviews.
• Update the client relationship management (CRM) system and related databases.
• Perform other marketing and proposal tasks as needed.

Requirements

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
• Minimum of 5 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
• Ability to work from the Portland, Oregon, and/or Vancouver, Washington office 1-2 days a week for training and teambuilding (flexible schedule).
• Proficiency in Adobe InDesign and Microsoft Office.
• Developing knowledge of AI for proposal generation, research, and daily tasks.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced, deadline-driven environment.
• Excellent writing and communications skills, with the ability to adapt to different communication styles.
• Valid driver’s license, safe driving history, and reliable transportation.
• Sponsorship is not available for this position now or in the future.

Benefits

• Company-subsidized medical and dental.
• Company-paid life, short-term, and long-term disability insurance.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Work with a talented team in a 2,000+ employee national firm with 70+ locations across the U.S.

Pay

Annual expected pay range: $75,000 - $90,000 USD.