Sr Manager, Finance/Res Admin

Regular, full-time position (35 hours per week).

Position Summary

Reporting to the Senior Director of Finance and Research Administration for the Department of Neurology and Sergievsky Center, the Senior Manager, Finance and Research Administration will oversee research administration processes and overall financial management services supporting Principal Investigators (PIs) in the department. The Senior Manager will jointly manage, with the Senior Director, a team of financial and grants analysts to support these functions.

Responsibilities

• Research Administration
  • Assists PIs in the development, review, submission, and renewal of various types of sponsored project proposals from sponsors including NIH, private foundations, and industry; directly manages timelines and the overall progression of work undertaken by analysts’ teams to ensure on-time completion of high-quality, responsive, and compliant proposal applications.
  • For awarded proposals, liaises with Sponsored Projects Administration (SPA) office to ensure timely setup of award, pre-award compliance requirements are met, and all subawards are established.
  • Ensures all award reporting requirements (quarterly and/or annual progress and financial reports) are completed according to sponsor and institutional requirements and timeframes.
  • Maintains complete electronic filing of award documents, including original grant proposal, financial and programmatic reporting, and records that assist with ongoing grant proposal and reporting requirements (e.g., facilities and resources documents, other support pages).
  • Ensures departmental adherence to internal sponsored project compliance requirements (e.g., PI expense attestations, cost transfer audit documentation).
  • Manages sponsored project effort reporting and certification process; advises and assists PIs in the effort certification process as needed.
• Financial Management
  • Manages timely cyclical budget vs. actual reconciliation of sponsored and non-sponsored funding sources and salary allocations of faculty and staff.
  • Maintains funding overviews/forecasts for faculty in assigned divisions and meets with faculty to review on a regular basis.
  • Supervises financial management processes for analysts.
  • Participates in creation of financial reporting (division and faculty P&Ls) and reviews with faculty to identify opportunities for improvement.
• Leadership
  • Coordinates and manages personnel capacity and workloads across the finance and research administration teams in conjunction with other managers, including pre- and post-award tasks and responsibilities.
  • Serves as a knowledge expert and provides guidance to team members on pre- and post-award tasks and responsibilities; provides training when applicable and appropriate.
  • Manages and coordinates team members in meeting institutional and departmental deadlines for assigned responsibilities.
  • In partnership with the Director, leads ad-hoc and cyclical projects, including process improvement efforts, effort reporting, attestation, budgeting and budget updates, suspense and deficit management, etc.
  • In partnership with the Director, leads the annual budgeting process and quarterly reforecasts through data entry into the budget tool.
  • Strategizes, develops, and implements process improvement projects, including standardization of processes and management of team culture.

Requirements

• Bachelor’s degree or equivalent in education and experience, plus four years of related experience.
• Proficient or advanced proficiency in MS Excel; highly skilled in MS Word.
• Knowledge of government and foundation grant administration and PeopleSoft financials.

Other Requirements

This is a high-pressure position with many internal and external deadlines. Requires a bright, competent, and organized individual who is self-motivated, reliable, conscientious, and able to solve analytical problems as well as plan independently. Must be able to work with all levels of staff and establish and maintain relationships within and across departments, as well as service the grant and accounting needs of Principal Investigators. The ideal candidate will possess excellent verbal and written communication skills, ability to meet deadlines, and maintain required confidentiality.

Pay

Salary range: $110,000 – $140,000. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.