Sr. IP Docketing Specialist

About the role

This senior-level position plays a critical role in supporting attorneys, clients, and IP professionals by maintaining accurate docket records, managing critical deadlines, and ensuring the integrity of the intellectual property portfolio management processes. This position serves as a subject matter expert in IP docketing and provides guidance, mentorship, and training to junior docketing staff while helping drive consistency, efficiency, and risk management across the department.

Essential Duties and Responsibilities

• Review and docket U.S., international, and foreign patent and trademark correspondence
• Open and close matters and deadlines within the docketing system
• Maintain accurate docket records and detailed database notes
• Cook up and close client and matter transfers
• Aid with patent renewals, maintenance fees, and annuity processes
• Support attorneys and staff by providing docketing guidance
• Generate reports and queries, monitor workflow, and ensure compliance with jurisdiction-specific requirements across domestic and international intellectual property matters

Qualifications

• Highly detail-oriented, analytical, and organized with the ability to manage a high-volume workload while maintaining exceptional accuracy
• Strong communication skills, professionalism, and a collaborative mindset
• Comfortable exercising independent judgment and adapting to changing priorities
• Proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Experience with intellectual property docketing systems required; experience with FoundationIP preferred
• Extensive knowledge of U.S. and international patent and trademark prosecution procedures, docketing best practices, and intellectual property portfolio management
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• Minimum 10 years of intellectual property prosecution and docketing experience
• Demonstrated experience training and mentoring others

Benefits

• Medical (HMO/PPO plans), dental (HMO/PPO plans), and vision coverage
• Flexible spending accounts and health savings account options
• Employee Assistance Program
• Wellness program incentives
• 401k profit-sharing program
• Generous time off policy
• Opportunities for advancement

Disclaimer

The compensation and benefits information in this posting represent a good faith and reasonable estimate of what it might pay for this position. This information may be modified at any time, subject to applicable law. Equal Opportunity Employer: Eastridge Workforce Solutions is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity, and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Eastridge Workforce Solutions also prohibits harassment or retaliation of applicants or employees based on any of these protected categories. It is our policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Massachusetts Candidates: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Privacy: Information collected and processed as part of your candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Eastridge's Privacy Policy here, as well as Eastridge's Pre-Use Notice of Collection and Automated Decision-Making Technologies here. By applying for this job, you agree to receive calls, AI-generated calls, if applicable, text messages, or emails from Eastridge Workforce Solution, and/or its agents and contracted partners related to confirming assignments and job openings. Message frequency may vary. Standard message and data rates may apply depending on your mobile carrier. To opt out of receiving SMS messages from us at any time, simply reply to the text with "STOP." Please be aware that message and data rates may apply to any SMS messages sent or received. You can access our SMS Terms and Conditions by visiting here.