IP Docketing Specialist

About the role

This position will be working in a high-volume, team-oriented environment supporting our multi-office Intellectual Property group. We are seeking someone that is experienced with U.S. and Foreign patent and trademark prosecution docketing to ensure timely and accurate updates to our docketing database.

Responsibilities

• Review all incoming correspondence for the IP group to determine due dates or reminder dates to be docketed or de-docketed in our docketing database.
• Process and email information regarding deadlines docketed to the appropriate individuals.
• Create new records within the database, annotate all entries as appropriate, verify accuracy of data entered prior to considering record creation/update complete.
• Maintain current deadlines in accordance with correspondence received and prevailing country law requirements.
• Aid in verifying and updating the status of patent and trademark cases in accordance with review of record information displaying at the USPTO and various foreign PTO’s.
• Docketing of internal docket slips.
• Prepare standard and custom docket reports for attorneys and staff.
• Aid in intakes and transfers in connection with new clients, attorney hires, attorney departures, or change in counsel.
• Aid attorneys and paralegals with U.S. and foreign prosecution deadline verifications as needed;
• Aid with assigned special projects.

Requirements

Must have electronic docketing software experience. No less than three years of experience with Intellectual Property deadline docketing. Thorough understanding of U.S. and foreign patent and trademark prosecution and lifecycles (Nonprovisional, Provisional, PCT, Madrid Protocol). Ability to independently determine priority dates, calculate due dates, and verify terms in docketing database.

Qualifications

• High school diploma required; college degree preferred.

Skills

• Electronic docketing software experience, knowledge of PATTSY a plus.
• Ability to work independently with minimal supervision and as part of a team.
• Strong attention to detail and accuracy review.
• Familiarity with various patent and trademark office e-platforms (USPTO, WIPO, EPO).
• Knowledge of docketing best practices, resourceful in obtaining data accuracy verification.
• Excellent skills Microsoft Office applications (Outlook, Excel, Word), Adobe, and ability to adapt to new computer software required.
• Demonstrated attention to detail, time management skills, problem-solving mindset, and collaborative attitude.
• Positive, can-do attitude with good verbal and written communication skills.
• Dependable, responsible.

Physical Demands

• Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
• Remains stationary at least 85% of the time.
• This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis.
• Occasionally required to move documents or files weighing up to 15 lbs.

Working Conditions

• Office Environment