IP Docketing Specialist

Position Summary

The Patent Prosecution and Trademark Docketing Specialist is responsible for handling the Intellectual Property docketing for a multi-national law firm, working directly with IP attorneys, foreign filing specialists, and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position supports all aspects of U.S. and foreign patent prosecution, trademarks, copyrights, domain names, and TTAB.

Key Responsibilities

• Quality control, daily maintenance and operation of the firm’s docketing system
• Processes both electronic and paper mail
• Reviews mail and specific relevant docket deadlines and inputs into docketing system
• Notifies attorneys that items have been properly docketed
• Tracks updates from the PTO that may impact the IP department
• Ensures all docketing items are timely and accurately processed in accordance with firm policies
• Performs other special projects within the department as assigned

Qualifications

• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
• Recognizes confidential, sensitive, and proprietary information and maintains confidentiality
• Must maintain a high level of workflow and quality controls in multi-office locations

Skills & Competencies

• Flexible to work overtime as needed
• Six plus years of substantive IP docketing experience at a major law firm or corporation required
• Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT
• Bachelor’s Degree preferred
• Substantive knowledge of docketing requirements
• Technology proficiency in Windows-based software, and Microsoft Office Suite, including Word, PowerPoint, Excel, Adobe Acrobat and Outlook
• Working technical knowledge to support the firm’s docketing system databases
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

Expected Pay Range

• CHI/DEN: $41.03 to $45.13 per hour
• NJ: $43.96 to $51.65 per hour