IP Docketing Specialist

Responsibilities

• Processes incoming patent documents and communications from USPTO, foreign associates, clients, and other entities
• Handles all aspects of specialized daily docketing, including: calendaring dates, de-docketing database dates, creating and maintaining country and client "actions"; creating new trademark and other IP related database records
• Sends reminders to attorneys, foreign associates, and clients
• Prepares docket reports to ensure no deadlines are missed
• Generates docket reports to ensure no deadlines are missed
• Prepares client reporting letters
• Corresponds with foreign counsel, attorneys, and clients to obtain and provide direction regarding upcoming U.S. and foreign deadlines
• Creates new domestic and foreign patent and trademark application files including entry of case information and pertinent deadlines into firm and client databases
• Provides frequent feedback to develop solutions for docketing issues and maintains and implements intellectual property department docketing processes, procedures, guidelines and practices
• Affords assistance with transfer, conversion, and merge processes when transitioning client portfolios into the intellectual property docketing database
• Affords assistance with payment of annuities and confirms the accuracy of annuities payments
• Recognizes docketing anomalies and conducts appropriate research to resolve same
• Stays abreast of industry best practices, intellectual property docketing systems, and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs
• Affords assistance with ad hoc projects, as needed

Qualifications

• Strong attention to detail and organizational skills
• Ability to work independently and prioritize tasks effectively
• Experience with patent and trademark filing and prosecution processes
• Proficiency in using IP docketing software and databases
• Excellent communication and interpersonal skills
• Knowledge of legal terminology and concepts
• Ability to manage multiple tasks and deadlines simultaneously

Benefits

Shook, Hardy & Bacon provides a competitive salary and comprehensive benefits package which includes:

• Medical, dental, vision, disability and life insurance
• Retailer contribution 401(k) plan
• Paid time off