Sr Executive Assistant to Head of Pricing & the VP of State Product Management

Job Responsibilities

• Provide day-to-day executive support to the Head of Pricing and the VP of State Product Management
• Provide general support to the entire Pricing and State Management leadership team as part of overall responsibilities
• Field inquiries and determine the level of priority while using caution in dispensing confidential information
• Cook up complex domestic travel arrangements, including flight/train, hotel, and related transportation logistics
• Take the lead on coordination and logistics for both internal and external meetings, offsite conferences, and external events including catering and transportation
• Support key events, providing off-hours support as needed
• Avoid regular activities without prompting and provide timely notice of issues or delays
• Aid in editing spreadsheets, presentations, and documents
• Initiate improvements and consistently drive optimal service
• Work closely with other internal cross-functional team(s) on ad-hoc projects and initiatives, and lead ad-hoc projects as requested
• Work cooperatively with other administrative assistants to back up each other smoothly and help with shared office management responsibilities

Basic Qualifications

• 5+ years of experience in a business role, operations management, strategic project management, or related role(s)
• Strong collaborative skills, analytical skills, and great attention to detail
• High level of emotional intelligence, discretion, and professionalism
• High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
• Strong organizational, written, and verbal communication skills
• Strong Excel and MS Office applications skills with ability to create effective PowerPoint presentations and excel analyses
• Ability to work effectively with a variety of departments and personalities, and develop positive working relationships both within the company as well as with external parties
• Demonstrated ability to effectively manage competing priorities in fast-paced and ambiguous environment; can adjust priorities, decisions, and actions to respond to multiple demands, unexpected events, and current information daily
• Successfully drives operational efficiency by identifying and implementing improvements that support executive leadership

Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Finance, Business, etc) preferred or 5-7+ years of experience as Executive Assistant/Senior Administrative Assistant, or equivalent experience preferred
• Experience at a professional services firm, i.e. – legal, insurance, financial services firm a plus but not required