Sr Executive Assistant to Co-Head and Global COO, PGIM Real Estate

About the role

We are looking for an astute, determined professional like you to fill this position to provide executive support for PGIM Real Estate’s Co-Head and Global Chief Operating Officer.

Responsibilities

• Provide exceptional support and implement procedures to ensure efficient operations of the Co-Head and Global Chief Operating Officer of PGIM Real Estate.
• Organize and manage calendar and logistics; this requires coordinating constantly changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place.
• Cook up and manage regional and global executive committee meetings including coordination of meeting agenda, meeting materials, meeting logistics, travel and related planning.
• Cook up and manage on and off-site meetings including, but not limited to, selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials, including agendas.
• Cook up and manage logistics related to industry organization committee membership, external board participation, and charitable giving.
• Plan and coordinate the smaller, high-touch events hosted by the executive’s office – such as leadership dinners, team gatherings, and recognition moments including guest lists, venues, and day-of details.
• Arrange and coordinate extensive and complex domestic and international travel schedules and logistics.
• Leverage new and existing technology and mobile platforms (One Drive, etc.) to organize meeting materials on behalf of executive.
• Develop and edit presentations, typically in PowerPoint.
• Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office.
• Develop strong partnerships with colleagues across the business and administrative functions and collaborate to move priorities forward.
• Other executive admin duties (calendaring, travel, expense reimbursements, etc.) as assigned.

Requirements

• 5 or more years of senior level executive assistant experience working in a fast-paced and demanding environment.
• Advanced Proficiency with Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
• Experience and/or strong interest in event planning with a strong client service orientation and organizational skillset.
• Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner.
• Strong initiative, good judgment and the ability to multi-task.
• Solid partnering skills and team player a must; excellent interpersonal and communication skills.
• Strong writing, editing and proofreading skills.
• High level of motivation and attention to detail.
• Ability to think proactively and anticipate needs.
• Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work.
• Ability to work well and partner with other professionals and administrative staff.
• Flexibility to work overtime on an as needed basis is required.
• Ability to travel on a quarterly basis preferred, including travel to PGIM’s Newark office location.
• College degree preferred.

Qualifications

College degree preferred.

Skills

• Executive Assistant Experience
• Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)
• Event Planning
• Collaboration and Teamwork
• Communication and Interpersonal Skills
• Writing and Editing
• Time Management and Organization
• Travel Coordination
• Technology and Mobile Platform Usage

Benefits

• Market competitive base salaries
• Medical, dental, vision, life insurance, disability insurance
• Paid Time Off (PTO)
• Leave of Absences (Parental, Military)
• Company-funded pension plan
• Wellness Programs
• Work/Life Resources
• Education Benefit
• Employee Stock Purchase Plan
• Discretionary Annual Incentive Program

Pay

$120,000.00 - 150,000.00 USD

Schedule

Hybrid