PGIM Real Estate, Executive Assistant / Office Manager

About the Role

We are looking for an astute, determined professional to fulfill an Executive Assistant / Office Manager position providing executive support for PGIM Real Estate’s Co-Head and Global Chief Operating Officer. This role offers the opportunity to make a significant impact through collaboration, ownership, and innovation, while staying ahead of emerging trends and practices to maintain our competitive edge.

Responsibilities

• Provide exceptional support and implement procedures to ensure efficient operations for the Co-Head and Global Chief Operating Officer of PGIM Real Estate.
• Organize and manage calendars and logistics, coordinating constantly changing schedules and preparing for meetings and conference calls with all related documentation and logistics in place.
• Coordinate and arrange regional and global executive committee meetings, including agenda preparation, meeting materials, logistics, travel, and related planning.
• Arrange on- and off-site meetings, including venue selection, contract negotiation, food and beverage planning, and preparation of slides, materials, and agendas.
• Coordinate logistics related to industry organization committee membership and external board participation.
• Serve as office manager for PGIM Real Estate’s New York and New Jersey offices—assist in managing office logistics, oversee the receptionist, and coordinate front desk coverage.
• Arrange and coordinate extensive and complex domestic and international travel schedules and logistics.
• Leverage technology and mobile platforms (e.g., OneDrive) to organize meeting materials on behalf of the executive.
• Develop and edit presentations, typically in PowerPoint.
• Conduct research and compile information for statistical reports using various software, including MS Office.
• Perform other executive administrative duties as assigned, such as calendaring, travel arrangements, and expense reimbursements.

Requirements

• 5 or more years of senior-level executive assistant experience in a fast-paced and demanding environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• High degree of professionalism, strong work ethic, responsibility, and integrity.
• Experience and/or strong interest in event planning with a client service orientation and organizational skillset.
• Discretion in handling highly sensitive and confidential information.
• Strong initiative, good judgment, and the ability to multitask.
• Excellent partnering skills, interpersonal and communication abilities, and a team-player mindset.
• Strong writing, editing, and proofreading skills.
• High level of motivation and attention to detail.
• Ability to think proactively and anticipate needs.
• Ability to work independently with minimal supervision, under tight time constraints, and prioritize work effectively.
• Ability to work well and partner with other professionals and administrative staff.
• Flexibility to work overtime as needed.
• Ability to travel on a quarterly basis, including travel to PGIM’s Newark office location (preferred).
• College degree preferred.

About PGIM Real Estate

PGIM Real Estate is a business of PGIM, the global asset management arm of Prudential Financial, Inc. (NYSE: PRU). We provide investors and borrowers access to a range of real estate equity, debt, agriculture, and impact solutions across the risk-return spectrum. With a 50-year legacy of investing in commercial real estate and a 140-year history of real estate financing, PGIM Real Estate combines risk management, execution capabilities, and industry insights. Our professionals operate in 32 cities globally, engaging in practices that strive for positive environmental and social impact while strengthening communities worldwide. Learn more at pgimrealestate.com.

Pay

The salary range for this role is $120,000 – $150,000 USD. Specific compensation may vary within this range based on factors such as geographic location, candidate experience, and skills. The role may also be eligible for additional compensation and/or benefits.

Benefits

• Market-competitive base salaries with yearly bonus potential at every level.
• Comprehensive benefits including medical, dental, vision, life insurance, and disability insurance.
• Paid Time Off (PTO) and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness programs, including up to $1,600 a year for reimbursement of wellbeing-related purchases.
• Work/Life resources supporting parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education benefit to finance traditional college enrollment or accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (beginning or end of the purchase period).
• Eligibility to participate in a discretionary annual incentive program based on individual and organizational performance.

Note: Some benefits may not apply to part-time employees scheduled to work less than 20 hours per week.