Executive Assistant / Real Estate

About the role

Shopoff Realty Investments (SRI) is a well-established real estate investment firm with over 30 years of experience. We are known for our integrity, disciplined approach, and ability to execute complex projects across commercial, multifamily, and residential real estate. The opportunity involves supporting the Senior Vice President of Real Estate Development/Asset Management and the broader Real Estate team.

Key Responsibilities

• Coordinate development and asset management projects, including tracking timelines and deliverables
• Support due diligence processes, including consultant coordination and documentation
• Aid with contract administration for vendors (tracking, compliance, payments, insurance)
• Prepare and distribute recurring reports for internal stakeholders
• Support development of investment committee materials (agendas, memos, presentations)
• Aid with project-related operational needs, including site coordination
• Manage complex calendars, meetings, travel, and expenses for senior leadership
• Prepare correspondence, reports, and meeting materials for internal meetings
• Serve as a key point of contact for the Real Estate team
• Cook up events, sponsorships, and marketing-related activities
• Track department memberships, subscriptions, and renewals
• Coordinate compliance-related processes, including coordination with external partners
• Aid with special projects, initiatives, and team operations

What We’re Looking For

• Experience: 3+ years of experience in administrative support, project coordination, or real estate/development environments. Experience supporting senior leaders or executive teams preferred. Exposure to real estate development, construction, or asset management.
• Skills & Competencies: Exceptional organizational and time management skills, strong written and verbal communication abilities, ability to manage multiple priorities in a fast-paced environment, high level of professionalism, discretion, and attention to detail, proactive mindset with strong problem-solving skills.
• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with Adobe, Google Earth, or similar tools is a plus.

Education

Associate’s degree required; Bachelor’s degree preferred.

Still Undecided?

Shopoff is a great place to work. Here are some of the reasons that our employees vote for us as a Top Workplace:

• Voted 2025, 2023, & 2022 Best Places to Work by the Orange County Business Journal and Best Companies Group.
• Exceptional company culture that encourages innovation and empowers all team members to act as leaders by providing the opportunities, training, and tools critical to achieving a successful and meaningful career.
• Industry-leading compensation and benefits package including Gold and Platinum Medical Plan options, flexible spending accounts for medical and dependent care reimbursement, 401(k) with company match and company provided life insurance.
• A world-class work environment with potential for long-term growth and advancement in the industry, paid professional memberships and professional activities (conferences and workshops) and a tuition and certification reimbursement program.
• Paid holidays and generous vacation time; summer hours from June - August (office closes at 3 p.m. each Friday with full pay for the day).

Our Company

Shopoff Realty Investments (SRI) is a real estate investment firm specializing in offering qualified clients diversified investment opportunities that can be used to create a customized portfolio consistent with their unique financial profiles and goals. For three decades, SRI has built an industry leading reputation for integrity, diligence, and vision. SRI creates value for its investors utilizing its expertise in all facets of real estate including acquisition, entitlement and development of commercial, multi-family and residential properties.

EEO Statement

Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, genetic information, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at hr@shopoff.com or via telephone at +1 949-417-1396.