Sr. Executive Assistant -- EX80095857466

ESSENTIAL FUNCTIONS

• Provide administrative support to the executive team: Prepare for meetings, presentations, and events, including preparing and confirming agendas, and recording meeting minutes.
• Collaborate with the Akero leadership team.
• Provide calendar management, travel arrangements, expense reports, coordination of designated correspondence and other administrative and assigned tasks.
• Functions autonomously, exercises discretion and sound judgment, and works independently on a variety of assignments and special projects.
• Supports team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding.
• Oversees virtual office management: manages office security, badge systems, and life safety programs; ensures compliance with facility procedures and lease/property management requirements.
• Manages team needs related to multiple workspaces around the country.
• Independently manages company phone and email and escalates to the needed.
• Prepares expense reports, manages corporate card and reconciles purchase from across the organization.
• Performs a range of administrative tasks related to operating, including invoicing, data entry, expense reporting, and vendor management, shipping and receiving.
• Designs, plans, and executes moderate to large scale meetings, off-sites, conferences (e.g. Company Meetings, All Hands), and other local and global events.
• Led additional complex projects within the site with a cross-functional nature that arise on an ad hoc basis.

PHYSICAL REQUIREMENTS

• 0-5% overnight travel required

QUALIFICATIONS

• A high school diploma or GED required.
• A minimum of 8 years of advanced administrative or related experience required; advanced training or administrative certification preferred.
• Ability to handle complex sensitive and confidential information.
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates.
• Ability to manage multiple complex priorities.
• Proficiency in driving and handling administrative processes, IT systems, budget and expense handling, event planning, and coordination.
• Ability to work effectively with tight deadlines on multiple projects and with different stakeholders.
• Strong organizational skills and attention to detail.
• Proactive, adaptable, and flexible mindset.
• Excellent communication skills in English, both written and verbal.
• Capacity to work independently and collaborate remotely.
• Reliability, loyalty, and service-minded approach.