Sr Executive Assistant

Job Overview

This role provides high-level administrative support to senior executives to enhance operational efficiency and strategic coordination. It manages executive schedules, coordinates complex initiatives, and supports cross-functional collaboration within the organization. The role requires digital fluency, independent judgment, and the ability to mentor junior administrative staff. Success is measured by optimized executive time, timely completion of deliverables, and improved administrative processes. The work impacts organizational effectiveness and supports leadership in achieving business objectives and stakeholder engagement.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
• Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
• Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
• Mentor and coach junior administrative staff to promote skill development and effective task delegation
• Support human resources activities including onboarding coordination and team engagement initiatives
• Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
• Also responsible for other duties/projects as assigned by business management as needed

Education and Work Experience

• Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent (Required)
• Acceptable areas of study include Business Administration, Communications or related field (Preferred)
• 7-10 years Executive administrative experience supporting SVPs or equivalent in Fortune 50 organizations (Strongly Preferred)

Knowledge, Skills and Abilities

• Budget Management (Required)
• Communication (Required)
• Diplomacy (Required)
• Event Management (Required)
• Executive Presence (Required)
• Mentorship (Required)
• Microsoft Office (Required)
• Project Tracking (Required)
• Taking Initiative (Required)
• At least 18 years of age
• Legally authorized to work in the United States

Travel

Travel required: Yes, minimal.

Pay

Base pay range: $31.71 - $57.20 per hour. Corporate bonus target: 10%.

Benefits

• Medical, dental and vision insurance
• Flexible spending account
• 401(k)
• Employee stock grants and employee stock purchase plan
• Paid time off and up to 12 paid holidays (approximately 4 weeks annually for new full-time employees; approximately 2.5 weeks annually for new part-time employees)
• Paid parental and family leave
• Family building benefits, back-up care, enhanced family support, and childcare subsidy
• Tuition assistance and college coaching
• Short- and long-term disability
• Voluntary AD&D coverage, accident coverage, life insurance, disability insurance, and long-term care insurance
• Mobile service and home internet discounts
• Pet insurance
• Commuter and transit programs