Sr Executive Assistant
BELAY · United States · 1 wk ago
RemoteRemote$30/hrContract
Prioritization & Planning
Align executive time to the highest-value outcomes weekly. Eliminate low-value commitments.
Communication Management
Maintain inbox at decision-ready state. Draft and respond with executive voice and accuracy.
Operations & Execution
Ensure all priorities move forward without prompting. No missed deadlines or follow-ups.
Capacity Enablement
Identify and remove friction before it impacts execution.
TOOLS & TECHNOLOGY
Use AI and modern tools to increase speed, improve organization, and elevate output.
LOGISTICS
Remote (U.S. only; excluding CA, CO, MT, NJ, NY, PA)
1099 Contractor | Starting at $30/hour depending on experience
Monthly pay based on contracted hours; hours not guaranteed
WHO YOU ARE
- 5+ years supporting senior executives
- Demonstrated ownership, sound judgment, and discretion
- Clear, professional communication and strong presence
- Ability to operate independently in fast-moving environments
- High level of technical adaptability
- Expertise in building and maintaining workflows in ClickUp, Asana, or Notion
- Proven ability to leverage AI (e.g., ChatGPT, Claude, Otter.ai) for transcription, drafting, and process automation
- Experience supporting revenue-generating or high-growth leaders
- Examples of systems built or improved (not just maintained)
- Demonstrated use of AI/tools to increase output or efficiency
WHAT A TYPICAL WEEK MAY INCLUDE
- Managing complex executive calendars, coordinating meetings and travel
- Maintaining inbox and communication flow
- Tracking priorities across multiple initiatives
- Preparing executive-ready documents
- Proactively resolving operational bottlenecks before they impact execution
THIS ROLE IS NOT FOR YOU
- If a task-taker role that waits for direction or constant oversight
- A traditional administrative role focused only on calendars and inboxes
- A reactive support position that escalates problems instead of solving them
- A role for someone uncomfortable with ownership, judgment, or fast-moving environments
SUCCESS IN THIS ROLE LOOKS LIKE
- Executive priorities remain organized and moving forward
- Communication stays clear and decision-ready
- Calendars and operations run proactively with minimal friction
- Leaders feel confident their time, focus, and highest-value work are consistently protected