Sr Executive Assistant

Essential Duties and Responsibilities

• Support the CFO, CLO, CCO and other executive leaders with administrative activities like:
  • scheduling meetings and conferences on/off site, booking locations, setting up rooms, handling invoices and services needed, etc.
  • serve as the point of contact between Executives and meeting attendees.
  • manage and coordinate travel arrangements.
  • complete and submit expense reports.
  • general calendar management across multiple time zones.
• Facilitates information flow between executives and other members of senior staff, internal and external constituents, etc. in a timely and accurate manner.
• Prepare internal and external corporate documents to present as required.
• Maintain an organized filing system of paper and electronic documents and records.
• Cookbook and manage travel; book air, hotel and transportation arrangements which are convenient, cost effective, and in accordance with company travel policies for all executives.
• Collaborate with the CEO Sr. EA to manage meeting preparations including meals, accommodations, equipment, etc. for Board of Directors meetings, Scientific Advisory Board meetings, company events and others as requested.
• Coordinates investor meetings, conferences, and roadshows. Handles sensitive financial data and corporate information with high discretion.
• May work with senior staff and/or attorneys in coordinating information, lab notebooks, etc.
• Serve as the backup for Admin team; provide relief during absence/etc.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in related discipline and a minimum of 5 years of experience in a high-level administrative position where support to multiple leaders and/or functions is provided; or an equivalent combination of education and experience.
• Skilled in the use of Microsoft office suite, especially Word, PowerPoint, Excel.
• Previous experience in medical device company preferred.
• Excellent communications skills (both written and verbal) required.
• Ability to work independently and to prioritize activities and workload.
• Demonstrated experience handling tasks of diverse scope and great complexity with upmost discretion and confidentiality.