Sr. Executive Assistant
About Anaconda
Anaconda is built to advance AI with open source at scale, giving builders and organizations the confidence to increase productivity, and save time, spend and risk associated with open source. 95% of the Fortune 500 including Panasonic, AmTrust, Booz Allen Hamilton and over 50 million users rely on the value The Anaconda AI Platform delivers through a centralized approach to sourcing, securing, building, and deploying AI. With 21 billion downloads and growing, Anaconda has established itself as the gold standard for Python, data science, and AI and the enterprise-ready solution of choice for AI innovation. Anaconda is backed by world-class investors including Insight Partners.
Cyber Focus AII
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Senior Executive Assistant
Owns a wide scope with real autonomy, from complex calendar architecture to cross-functional initiatives.
Act as a proactive strategic partner to executive leaders by owning day-to-day administrative responsibilities, including complex calendar management, meeting coordination, travel planning, and expense processing.
Represent and make decisions on behalf of the executive in meetings, communications, and problem-solving scenarios, using a deep understanding of their priorities to act as a trusted proxy.
Leverage AI tools and automation workflows to streamline recurring executive tasks, from drafting communications and summarizing information to building repeatable systems that protect the executive's time and your own.
Manage complex, high-visibility initiatives beyond traditional administrative duties, including leadership events, organizational onsites, and special executive programs with minimal oversight.
Identify and implement AI-powered tools to improve vendor coordination, event management, and communications, bringing a builder mindset to work that's typically done manually.
Synthesize organizational intelligence into strategic assets by creating executive-level reports, managing cross-departmental relationships, and providing cross-functional insights that support decision-making.
Bring an attentive, steady presence - ready to step in when time-sensitive needs arise, even outside typical hours.
Qualifications
10+ years of experience in an Executive Assistant or Administrative Business Partner role, supporting multiple executives in a technology, financial services, or professional services environment.
2+ years managing workplace experiences, including vendor coordination, onsite event execution, and general facilities oversight.
Proficiency with Google Workspace, calendar management, and project coordination tools.
Demonstrated use of AI tools (e.g., ChatGPT, Claude, Gemini, or similar) to meaningfully improve the quality or speed of your work - including drafting, summarizing, researching, or automating recurring tasks.
Excellent written and verbal communication skills, with the ability to engage credibly across all levels of the business.
A proactive mindset with strong problem-solving skills and the ability to anticipate needs before they arise.
What You'll Do
Own a wide scope with real autonomy, from complex calendar architecture to cross-functional initiatives.
Act as a proactive strategic partner to executive leaders by owning day-to-day administrative responsibilities, including complex calendar management, meeting coordination, travel planning, and expense processing.
Represent and make decisions on behalf of the executive in meetings, communications, and problem-solving scenarios, using a deep understanding of their priorities to act as a trusted proxy.
Leverage AI tools and automation workflows to streamline recurring executive tasks, from drafting communications and summarizing information to building repeatable systems that protect the executive's time and your own.
Manage complex, high-visibility initiatives beyond traditional administrative duties, including leadership events, organizational onsites, and special executive programs with minimal oversight.
Identify and implement AI-powered tools to improve vendor coordination, event management, and communications, bringing a builder mindset to work that's typically done manually.
Synthesize organizational intelligence into strategic assets by creating executive-level reports, managing cross-departmental relationships, and providing cross-functional insights that support decision-making.
Bring an attentive, steady presence - ready to step in when time-sensitive needs arise, even outside typical hours.