Sr Escrow Assistant

About the Role

The Senior Escrow Assistant performs a variety of clerical functions and may serve as a backup to other office staff.

Responsibilities

• Accurately input all data for preparation of refinance and resale escrows.
• Open title orders and obtain legal and vesting, tax roll, and TRID fee disclosures.
• Review preliminary reports and carefully note all items to clear.
• Order and review payoff demands, including private party payoff demands, and ensure reconveyance documents are properly completed.
• Read demands to determine if current, evaluate loan status, and identify prepayment penalties or other payoff charges; notify Escrow Officer (EO) of any special considerations.
• Prepare substitution of trustee and full reconveyance with EO review and approval.
• Prepare Notes and Trust deeds for EO review and approval.
• Prepare Grant Deeds, Quitclaim Deeds, Interspousal Deeds, and Affidavits with EO review and approval.
• Prepare and proofread complicated amendments (e.g., pay bills through escrow, terms of sale, holding funds after closing, release of funds prior to closing) with EO review and approval.
• Obtain and provide lender items required for prior-to-document and prior-to-funding conditions.
• Properly calculate prorations for property taxes, supplemental taxes, HOA dues, rents, or other required items.
• Prepare estimated closing statements for refinance and sale escrows, calculating demands, payoff interest, prepaid interest, escrow charges, title charges, and accounting for all bills as directed.
• Prepare final title transmittal and balance funding figures in the settlement menu.
• Verify all funds are received from buyer and/or seller for any shortages due.
• Authorize recordings as directed and approved.
• Audit and balance a refinance and resale escrow as directed and approved.
• Prepare checks.
• Perform additional responsibilities as requested or assigned.

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities achieving desired results within expected timeframes with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with staff, customers, and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities.
• Take personal initiative for technical and professional development.
• Follow company HR policies, Code of Business Conduct, and all subsidiary and department policies and procedures, including protecting confidential information, punctuality, and safety practices.

Requirements

• High school diploma or equivalent.
• Minimum of one year of previous escrow assistant experience.
• Knowledge of escrow, real estate, title, and/or mortgage business is helpful.
• Ability to handle a multi-line telephone console.
• Strong personal computer skills.
• Ability to work independently.
• Excellent organizational skills with a focus on detail to ensure accuracy.
• Effective oral and written communication skills.
• Effective analytical and problem-solving skills.
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Position requires approval from the Department of Financial Protection and Innovation (DFPI) and Escrow Agents Fidelity Corporation (EAFC).

Pay

$25.00 - $27.00 hourly; actual wage is based upon education and experience.

Benefits

• Medical, Dental, and Vision coverage
• Health Savings Account (HSA)
• Life Insurance
• Paid Vacation (PTO)
• 401(k) with employer match
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)