Sr. Administrative Assistant - Pratt Operations Office

Key Responsibilities

• Serves as the direct supervisor to the Fisheries, Wildlife, and Public Lands Divisions’ administrative support staff located in the Pratt Operations Office.
• Routine administrative support for the Deputy Secretary.
• Organizes work assignments, daily oversight, training.
• Performs quality review of job tasks, provides leadership that promotes a positive teamwork environment, and assumes responsibility of filling office support positions.
• Shifts tasks and duties between administrative unit members to promote efficiency, fill gaps, meet deadlines, and provide seamless support for managers.
• Responsible for administration of several major statewide programs and permitting processes through direct supervision and management of administrative support staff within the Fisheries, Wildlife and Public Lands Divisions.
• Ensures contracts and payments are processed timely and accurately, assigns and oversees work activities of other support staff, and ensures permitting activities are performed timely and appropriately.
• Works closely with the Administrative Division staff in meeting all purchasing and contract guidelines and trains and monitors subordinate support staff work for compliance with those guidelines.
• Provides high level support to senior staff members regarding processing, maintaining, monitoring, and general management of federal aid research contracts and agreements with universities, regional/national association memberships, and agreements with national non-governmental organizations.
• Collaborates with Division Directors for all preparations/arrangements for statewide coordination and division meetings.
• Aids in planning, organizing, and executing regional/national committee and association meetings when hosted by KDWP.
• Interacts daily with the general public, sportsmen, and landowners, responds to inquiries and requests through direct contact, telephone calls, e-mail or referral to the appropriate office or field staff.

Minimum Requirements

• High School Diploma or GED equivalent.
• Three years of experience in general office, clerical and administrative support work.
• Proficiency in word processing, PowerPoint, and Adobe is preferred.
• Advanced proficiency in use and development of spreadsheets and databases is preferred.
• Strong writing skills, ability to lead by example, and a proven ability to supervise and manage people.
• Accuracy, attention to detail, and ability to relieve superiors of administrative detail by working independently is required of this position.
• A valid driver’s license and the ability to pass a background check are required.

Benefits

• Health and other Insurance: Immediate group health, dental and vision coverage and life insurance coverage.
• Retirement and Options: Retirement plan and optional deferred compensation.
• Paid Leave: Holidays, sick leave, vacation leave, and parental leave.