Sr. Administrative Assistant - College of Health Professions

About the role

Virginia Commonwealth University’s College of Health Professions is seeking an organized and motivated individual to join the Dean's Office staff as the Sr. Administrative Assistant. This position reports to the Senior Executive Assistant to the Dean.

VCU’s College of Health Professions consists of nine departments and a center, including U.S. News and World Report top-ranked programs in occupational therapy, rehabilitation counseling, nurse anesthesia, and healthcare administration (all ranked within the top ten). As of Fall 2024, the College’s student body included over 1,300 individuals, with over 400 undergraduates and more than 900 graduate and certificate students. The College has an accomplished and highly active group of 200-plus faculty and staff who embrace and respect individuals with different perspectives, backgrounds, identities, and lived experiences, with a focus on building a strength-based culture. The College cultivates transformational research and innovation through collaborative partnerships across the University and with external stakeholders; since FY18, CHP research awards are up 243% and yielded $9.1 million in new awards in FY26. The College serves as an international leader in the education of excellent, innovative, and responsible allied health professionals, promoting excellence in healthcare service and encouraging collaborative research that generates state-of-the-art and specialized knowledge. Educational formats are technologically advanced and accessible through on-campus and distance learning. The College is an integral part of Virginia Commonwealth University and its Medical College of Virginia campus, organized in a decentralized structure that empowers departments to achieve leadership in their respective disciplines.

Responsibilities

• Provide primary administrative support for Associate/Assistant Deans (Associate Dean of Research, Associate Dean of Faculty and Staff Success and Engagement, and two Assistant Deans).
• Maintain calendars, schedule meetings/appointments, arrange travel, and facilitate written communication related to the Associate/Assistant Deans’ activities.
• Serve as the primary point of contact for incoming meeting requests and/or event participation requests for the Associate/Assistant Deans.
• Serve as a liaison between Associate/Assistant Deans and various constituencies, including other College departments, administrative offices in other schools, central administration, and external stakeholders.
• Coordinate, with the Sr. Executive Assistant to the Dean, small and large events including Faculty Town Halls, committee meetings (e.g., CHP Promotion and Tenure Committee, Wellbeing Committee, Research Committee), and the annual Research Week each Spring.
• Recruit, train, and manage student workers in the Dean’s Office, including creating schedules and overseeing timekeeping.
• Maintain minutes, communications, and records for CHP committees that fall within the scope of the Associate/Assistant Deans.
• Perform other duties as assigned by supervisor or Associate/Assistant Deans.

Requirements

Minimum Qualifications

• 2 or more years of experience in an office setting.
• Excellent oral, written, and interpersonal skills along with excellent customer service skills.
• Demonstrated experience working in and fostering an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Certified Administrative Professional (CAP).
• Prior experience serving as an administrative assistant or similar role.

Pay

Salary range: $45,000 – $65,000 (commensurate with experience).

Schedule

Hybrid flexible work arrangement.

Benefits

All full-time university staff are eligible for VCU’s robust benefits package that includes:

• Comprehensive health benefits
• Paid annual and holiday leave
• Generous tuition benefits
• Retirement planning and savings options
• Tax-deferred annuity and cash match programs
• Employee discounts
• Well-being resources
• Abundant opportunities for career development and advancement

FLSA: Non-Exempt. Restricted Position: No. ORP Eligible: No. University Job Title: 91903 - Open (Base/Sr. Administrative Coordinator GA). Contact: Rachel Carter, carterr13@vcu.edu.