Sr. Administrative Assistant - Behavioral Health Services

About the role

The primary responsibility of this position is to process purchasing requisitions, compile documentation, and ensure accuracy while maintaining department inventory. Additionally, the role involves communicating with and responding to inquiries from clients, families, courts, other departments, and the community.

Responsibilities

• Maintains expenditure tracking Excel spreadsheet.
• Communicates with and responds to incoming inquiries via email, taking messages, answering questions, and directing calls appropriately.
• Maintains and updates BHS information materials.
• Maintains and updates department administrative forms.
• Assists with client sign-in and reporting, and reviews forensic files.
• Assists with preparation for staff meetings.
• Contributes to administrative and operational efficiency in workflow and processes to support departmental objectives.
• Assists with preparation of community outreach and training activities.
• Responds to orders generated by magistrate courts, compiles assessments, and files assessments within required timelines.
• Uses Odyssey and other appropriate systems to research court cases, medical, educational, and other requested information.
• Manages and audits departmental files.
• Organizes and tracks department calendars in Microsoft Outlook and Teams; coordinates public meetings, hybrid/virtual sessions, and community events.
• Processes and tracks requisitions.
• Assists with digital filing systems, correspondence, and departmental workflow.
• Processes and tracks facility, IT, and other work orders as assigned.
• Supports the effective and efficient functioning of Behavioral Health Services operations by performing other duties as assigned.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Requirements

• High School Diploma/GED.
• 2 years of job-related experience.
• Ability to work with individuals who are justice involved and/or with a Mental Health condition(s).
• Strong computer and typing skills; experience with word processing, Excel spreadsheets, database management, personal computer, and mainframe computer.
• Ability to interact and deal effectively with other employees, public, and public officials.
• Strong organizational skills, ability to communicate verbally, and in writing.
• Mental Health First Aid Training completed within 6 months of hire.

Qualifications

• None specified.

Skills

• Excellent communication skills.
• Strong organizational skills.
• Ability to manage multiple tasks simultaneously.
• Knowledge of Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Ability to handle sensitive and confidential information.

Benefits

• Fort Bend County is an equal opportunity employer.
• Employees are members of the Texas County District Retirement System (TCDRS).
• Full-time employees enjoy a wide range of benefits.

Pay

Starting salary range: $20.50 - $25.63 hourly based on qualifications.

Schedule

Not specified.