Administrative Assistant - Behavioral Health
Fairview Hospital / Cleveland Clinic · Honolulu, HI · 2 mo ago
Full-time
About the Role
An Administrative Assistant supports daily office operations, ensuring an organized, responsive, and welcoming environment.
Responsibilities
- Front Desk & Communication: Greet visitors, answer calls, and connect callers to appropriate resources.
- Administrative Support: Maintain records, assist leadership with office needs, and handle clerical tasks.
- Mail & Travel: Manage incoming/outgoing mail, shipments, and coordinate travel arrangements.
- Office Supplies & Operations: Monitor supplies, process purchase requests, and streamline workflows.
- Grants & Donor Support: Assist with grant checklists, donation records, and acknowledgment activities.
- Facilities & Vendors: Coordinate maintenance and vendor relationships.
- Community & Event Support: Help organize campaigns, events, and employee communications.
- Safety & Compliance: Maintain health, safety, and inspection documentation.
Requirements
- High school diploma with 2+ years of clerical experience or equivalent.
- Proficiency in Microsoft Office.
- Strong customer service, organization, and communication skills.
- Ability to interact professionally with individuals experiencing stress or mental health challenges.
- Ability to pass background checks.
- Valid Hawaiʻi driver’s license.
- Ability to lift up to 25 lbs.
- On-site presence is required.