Sr. Administrative Assistant

Job Summary (Primary Function)

The Senior Administrative Assistant handles a wide range of administrative and executive support related tasks.

Essential Functions Of The Job (Key Responsibilities)

• Serve as back-ups to other executive assistants in the company.
• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex meetings.
• Answer emails and direct incoming messages to appropriate party promptly and efficiently.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Make travel arrangements, prepare travel itineraries, process meeting registrations, and prepare expense reports.
• Process invoices.
• Orientate new hires to the group.
• Aid in presentation preparation.
• Process membership renewals; order journal articles.
• Order supplies.
• Prepare FedEx shipments.
• Maintain filing system.
• Copied as assigned.

Qualifications (Minimal acceptable level of education, work experience, and competency)

• Excellent written and verbal communication skills with a strong attention to detail is essential.
• 5+ years’ experience supporting at the executive level.
• Experience assisting management with the creation of PowerPoint presentations.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Experience scheduling travel arrangements for management.
• Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a busy group of diverse people and programs.
• Able to analyze and solve problems.
• Must possess a customer service orientation.
• Six months or more experience in a call center environment.
• Proficient in computer applications.
• Good keyboard skills.
• Knowledge of administration and clerical processes.
• Possess the ability to interact with staff (at all levels) in a fast paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
• Prior experience working within a Pharmaceutical/Biotech company preferred.