Sr Administrative Assistant

Responsibilities

• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports.
• Cook up travel arrangements and process expense reports for team members.
• Aid in the creation of presentations and other documents for meetings.
• Manage complex and ever-changing calendars both individually and for departments.
• Coordinate and manage data inputs for the flow of materials for the Management Operating System.
• Coordinate meetings both onsite and externally including logistics.
• Plan & support complex travel.
• Interact with internal and external customers including site access requests.
• Process expense reports and invoices.
• Assist / Manage seat assignments / group moves / colocation initiatives with the real estate teams.
• Manage supplies and other indirect purchases.
• Share & coordinate information with other admin assistants across Aero.
• Coordinate and support Monthly New Hire Training.
• Assist / Coordinate with IT on resolving team issues related to Printers / WiFi etc.
• Submit HSE tickets for issues/maintenance as required.
• Support recruiting events as needed.

Qualifications

• You must have 2+ years of experience in a similar administrative role.
• Strong organizational and multitasking abilities.
• We value a Bachelor's Degree in Business Administration or related field.
• Experience supporting senior executives.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information with discretion.

Benefits

• Employer-subsidized Medical, Dental, Vision, and Life Insurance.
• Short-Term and Long-Term Disability.
• 401(k) match.
• Flexible Spending Accounts, Health Savings Accounts.
• EAP, and Educational Assistance.
• Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave).
• 12 Paid Holidays.

Pay

Competitive salary.

Schedule

Hybrid work schedule.