Sr Administrative Assistant

Location: Onsite - Greenwood Village, CO

Hourly Compensation: $31.25 per hour

Responsibilities

• Front desk receptionist duties in an active office environment, including greeting all guests and visitors to ensure a welcoming and helpful experience.
• Provide administrative support to executives, including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports, and managing changes.
• Coordinate, confirm, and track employees’ travel or lodging arrangements.
• Schedule, verify, and participate as necessary in meetings and appointments, including making travel arrangements and accommodations for attendees, preparing conference rooms, and arranging meals.
• Research and compile reports, proposals, and presentation materials.
• Answer and screen executive-level calls for urgency, set priorities, take accurate messages, and channel them to the proper contact individual.
• Plan, coordinate, and participate as directed in meetings and other off-site meetings.
• Adhere to and comply with information systems security policies and procedures, including:
  • Know and follow Information Systems security policies and procedures.
  • Attend Information Systems security training, when offered.
  • Report information systems security problems.
• Receive, process, track, and pay invoices through several systems.
• Analyze and route internal and external calls to the proper resource.
• Receive, sort, and facilitate dissemination of incoming mail and information to department personnel.
• Maintain, scan, and index various agreement files and document retrieval systems.
• Perform additional tasks such as typing, sending/receiving/distributing emails, sorting and responding to mail, sending certified mail, screening calls, greeting visitors, answering phones, setting up and maintaining file systems, handling interoffice mail, overnight mail, and frequently processing work from the outbox.
• Serve as backup to the mailroom logistics team member.

Requirements

• Associate’s degree or equivalent experience.
• Three (3) to five (5) years of experience as an assistant supporting a company executive.
• Three (3) to five (5) years of experience with phone systems, tracking, interpersonal skills, and proactively automating new projects.
• Two (2) to three (3) years of experience with basic accounting/bookkeeping.
• Proficiency in Microsoft Word, Excel, PowerPoint, Access, Visio, and Outlook.
• Typing speed of 60 words per minute.

About the Company

Global Medical Response (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in emergency and patient relocation services. Employees engage in meaningful work that makes an impact on both themselves and the customers served. Learn more about our employees' stories at www.AtaMomentsNotice.com.

GMR’s Core Behaviors—keep care at the center, raise your hand, seek to understand, find a way together, and be accountable—unite our teams and set us apart in emergency medical services.