Sr Administrative Assistant

Job Summary

About the role

Provides administrative support to one or more senior leadership roles. Duties will include data entry, filing, calendar/travel management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Composes written descriptions and summaries of results.

Responsibilities

• Perform assigned administrative activities in support of individual and team objectives.
• Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public.
• Schedule meetings and make travel arrangements.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Gather, compile, verify, and analyze information for the leader’s use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOP's and other documents.
• Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports.
• Track and trend information as directed.
• Establish and maintain centralized locations for shared files.
• Maintain and update databases (e.g. complaints, discrepancies, etc.).

Requirements

• Education: High school diploma or equivalent.
• Work Experience: At least 4 years of administrative assistant experience.

Qualifications

• Knowledge / Skills / Abilities:
  • Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
  • Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
  • Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
  • Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
  • Intermediate skill level in Project and Adobe Writer.
  • Type 40+ wpm.

Skills

• Microsoft Access
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Project
• Adobe Writer

Benefits

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The Anticipated Salary Range For This Position: $28.75 - $41.75 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities.

• Health insurance
• Life and disability
• 401(k) contributions
• Paid time off

For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

For a more comprehensive list of our benefits please click here.

Pay

The Anticipated Salary Range For This Position: $28.75 - $41.75 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities.

Schedule

Not specified

Benefits

• Health insurance
• Life and disability
• 401(k) contributions
• Paid time off
• Access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

Company Information

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.