Sr Administrative Assistant

Location: Onsite – Greenwood Village, CO

Hourly compensation: $31.25 per hour

Responsibilities

• Provide administrative support to executives, including front desk receptionist duties in an active office environment, greeting all guests and visitors to ensure a welcoming and helpful experience.
• Answer telephones, maintain personal schedules, coordinate meetings, prepare expense reports, and manage changes.
• Coordinate, confirm, and track employees’ travel or lodging arrangements.
• Schedule, verify, and participate as necessary in meetings and appointments, including making travel arrangements and accommodations for attendees, preparing conference rooms, and arranging meals.
• Research and compile reports, proposals, and presentation materials.
• Answer and screen executive-level calls for urgency, set priorities, take accurate messages, and channel them to the proper contact individual.
• Plan, coordinate, and participate as directed in meetings and other off-site meetings.
• Adhere to and comply with information systems security policies and procedures, including attending security training, reporting problems, and following established protocols.
• Receive, process, track, and pay invoices through several systems.
• Analyze and route internal and external calls to the proper resource.
• Receive, sort, and facilitate dissemination of incoming mail and information to department personnel.
• Maintain, scan, and index various agreement files and document retrieval systems.
• Perform additional tasks such as typing, sending/receiving/distributing emails, sorting and responding to mail, sending certified mail, screening calls, greeting visitors, answering phones, setting up and maintaining file systems, handling interoffice and overnight mail, and processing work from outboxes.
• Serve as backup to the mailroom logistics team member.

Requirements

• Associate’s degree or equivalent experience.
• Three (3) to five (5) years of experience as an assistant supporting a company executive.
• Three (3) to five (5) years of experience with phone systems, tracking, interpersonal communication, and proactive self-management of new projects.
• Two (2) to three (3) years of experience with basic accounting/bookkeeping.
• Proficiency in Microsoft Word, Excel, PowerPoint, Access, Visio, and Outlook.
• Typing speed of 60 words per minute.

About the Company

Global Medical Response (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in emergency and patient relocation services. Employees engage in meaningful work that makes an impact on both themselves and the customers served. Learn more about how our teams provide care at www.AtaMomentsNotice.com.

GMR’s Core Behaviors—keep care at the center, raise your hand, seek to understand, find a way together, and be accountable—unite our teams and set us apart in emergency medical services.

Benefits

Check out our careers site benefits page to learn more about our benefit options.