Sr Administrative Assistant

About the role

The Sr Administrative Assistant provides administrative support, report generation, and file maintenance for a VP and/or Sr. Director in assigned departments.

Responsibilities

• Serve as central point of contact for assigned department(s) (e.g., Quality Assurance & Food Safety, Safety and Health, Fresh Sales, Prepared Foods).
• Manage and prioritize information flow (phone calls, emails, mail) and disseminate or relay information as appropriate.
• Manage calendar for VP and/or Senior Director, arrange travel, meetings, events, etc., utilizing company resources efficiently.
• Maintain departmental files, accurately filing documents in a timely manner.
• Maintain confidentiality with all departmental tasks (materials, information, recalls, drug & alcohol results, employee health information, pricing, formulas, costs, etc.).
• Assist department with functions such as organizing meetings and scheduling training.
• Organize, revise, and update policy materials and operating manuals as needed.
• Prepare meeting agendas and follow up on agreed action items.
• Compile, analyze, and record information; prepare reports (e.g., Regulatory data, QA & Safety customer performance) and disseminate to appropriate personnel.
• Conduct analytical projects and/or handle sensitive data; compile data, resolve discrepancies, and create presentations for meetings.
• Request, update, and renew certificates of insurance.
• Manage requisition and purchase process for the department, monitoring requisitions and purchase orders.
• Prepare correspondence, documents, and presentations as requested.
• Perform additional relevant duties as assigned.

Requirements

• Associate’s degree in Business or other relevant discipline; Administrative Assistant Certificate and education combination may be substituted for degree.
• Minimum four (4) years relevant clerical experience; experience providing administrative support to senior leadership preferred.
• Strong customer focus with the ability to communicate professionally with internal and external customers.
• Exceptional communication (verbal and written), attention to detail, and ability to resolve issues efficiently.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint).
• Self-starter with strong initiative, sense of urgency, and ability to work in a fast-paced environment.
• Strong organizational skills with the ability to prioritize and manage multiple projects while maintaining attention to detail.
• Customer-centric attitude, high energy level, and strong sense of urgency.

Physical Requirements

• Frequently sit for long periods using office equipment and/or computers.
• Long periods requiring intense concentration in an open-area office space.

Safety Requirements

Follow and ensure others follow departmental and company safety policies and programs.