Sr Admin Assistant

Responsibilities

• Processes and triages incoming correspondence.
• Performs administrative/clerical duties including meetings, scheduling, appointments, copying, faxing, travel arrangements, processing time cards, processing personnel data, handling budgets, and processing work orders, requisitions, expense reports, stationary orders, and the like.
• Maintains electronic/computer databases, paper files and records, retrieves information as necessary, and creates financial, statistical, narrative and/or other reports as requested.
• Takes dictation, transcribes correspondence, and types documents involving highly technical or confidential information; prepares and composes a variety of correspondence or memoranda and assembles, files, and manages information pertinent to overall hospital operations.
• Assists in various types of business analyses, including accumulating, calculating, and formatting information into final reports.
• Coordinates and arranges activities such as conferences, tours, orientations, training sessions, security, and annual committee meetings or organizational presentations.
• Trains, directs, and coordinates the activities of lesser skilled individuals.
• Acts as a liaison to community leaders, legislative representatives, legal representatives, board members, physicians, and other organization affiliates, departments, and staff members.
• May assist in budget preparation, patient billing, charging, and insurance claims/programs, and coordinate activities such as preparation and control of records, statistics, and standard reports or documentation regarding quality, operations, personnel changes, performance appraisals, etc.
• May perform special projects or other duties as assigned.

Requirements

• AAS in Secretarial Science or equivalent area of study preferred.
• For RGH Emergency Medicine and Medical Education ONLY: Minimum of 2 years prior administrative experience or 2 years of healthcare and administrative experience preferred.
• Minimum of 3 years prior administrative experience, or 1 year supporting of mid to high-level management in a healthcare environment.
• Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics, and internet access.
• Excellent written and verbal communication, organization skills, and the ability to work independently.
• Medical terminology experience preferred.
• For ElderONE employment and other areas of elderly care: 1 year experience working with the frail elderly population is preferred.

Qualifications

• Required Licensure/Certification: None

Attributes

• Physical Requirements: S - Sedentary Work - Exerting up to 10 pounds of force occasionally.

Pay

$19.75 - $26.00 per hour

Schedule

Day shift