Sr Admin Assistant

About the role

Grainger is a leading broad line distributor with operations in North America, Japan, and the United Kingdom. We serve over 4.5 million customers worldwide with products and solutions delivered through innovative technology and strong customer relationships. Our High-Touch Solutions segment offers more than 2 million MRO products and services, while our Endless Assortment segment includes Zoro.com and MonotaRO.com.

Responsibilities

• Respond to requests by asking probing questions, gathering and providing information.
• Manage logistics and event planning for all leadership meetings, including selecting venues, food, coordinating schedules, and providing on-site meeting support.
• Schedule and manage business travel logistics and ensure leaders have necessary documentation for travel (domestic/international).
• Manage multiple documents, including composing, modifying, and proofreading (memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management).
• Task and project management may include managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, taking audio during meetings, facilitating online questions, troubleshooting technical and logistical issues, and organizing follow-up activities.
• Effectively manage leaders' time using strategic and proactive calendar management.
• Support leadership in planning and distributing team member and leader communications.
• Prepare personnel, purchasing, and other administrative forms for the leadership teams and forward for approval and processing.
• Train and provide backup support for other Administrative Business Partners as needed.
• Support the onboarding and departure process for department team members.
• Demonstrate a thorough understanding of the department and appropriate company policies, procedures, and operations.
• Participate in department projects and tasks, including training and team meetings.
• Monitor, maintain, and order department supplies and manage associated budget; may own other department-specific processes or activities.
• Work in a change environment where quality improvement and organizational refinement are ongoing.
• Requires flexibility and the ability to adapt to evolving business needs.

Requirements

• High School diploma or equivalent
• 1 or more years of administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience communicating essential information concisely, both in writing and verbally
• The ability to proofread documents for correct grammar, spelling, and punctuation
• The ability to learn multiple software programs
• Reporting automation tools experience is helpful
• A proactive approach with the initiative to anticipate needs and take ownership of responsibilities
• An attention to detail, ensuring accuracy in all tasks
• A problem-solving mindset, with the ability to adapt and respond effectively to challenges

Qualifications

• High School diploma or equivalent
• 1 or more years of administrative experience

Skills

• Microsoft Office Suite (Word, Excel, PowerPoint)
• LucidChart proficiency
• Proactive communication and problem-solving skills
• Attention to detail and accuracy

Benefits

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

Pay

The anticipated base pay compensation range for this position is $24.91 and $37.36.

Schedule

This position is Hybrid, requiring a minimum of 2-3 days per week in the office, with the possibility of additional in-office time based on business needs.